Description
*Job Description
*The purpose of the job is to manage, plan and coordinate various governance and administrative functions to support operations geared toward achieving M&A operational objectives.
Delivery and success
- Effective management of team within policy, precedent and standards to achieve objectives and reporting on achievements as and when required.
- Act as technical reference to the team, mentor and role lead.
- Work in conjunction with other departments within the FIC, other stakeholders and role players to ensure access to appropriate information.
- Support divisional management efforts and advise senior management of challenges and where appropriate offer solutions where required.
- Represent the division in designated working groups, meetings etc. to contribute towards informed decision-making.
- Continuous focus on delivery as per predefined plans and anticipate and resolve problems to ensure targets are achieved within agreed deadlines and standards.
- Make changes to improve performance and reduce risk.
- Manage the process to authorise intelligence or investigation support activities.
- Manage statistical reporting requirements of the division and report on the utilisation of the FIC’s financial intelligence products.
Budgeting
- Manage divisional budget and procurement processes.
People management
- Manage and lead project team(s) output using own judgment and experience to offer independent, prompt solutions to a variety of highly complex investigative assistance and the ability to act within defined freedom, exercising appropriate options in terms of risk management.
- Manages workflows and plans.
- Ensures clarity around accountabilities.
- Ensures that the functions objectives are well known and achievable.
- Ensure that the areas objectives are met by scheduling and prioritizing the activities, allocation of work, resourcing and individual’s performance so that the highest level of output and quality is achieved.
- Leadership of subordinates so that they collaborate competently and with full commitment with manager and with others in pursuing the goals set.
- Performance is actively managed.
- Encourages and enables teamwork.
Planning and organizing
- Directly plans and reports on unit’s outputs; Identifies any possible deviations and problems which will affect output and develops and implement alternative plans.
- Develops and plans functional unit’s plan in line with the area’s annual performance objectives.
- Reports on work plans - achievement of quantity, quality and time targets.
Resources management
- Manage allocated resources to ensure effective and efficient delivery.
- Makes recommendation on resources and budgetary requirements for annual planning purposes.
- Controls costs through effective management of principle business or operating process variables.
- Operationalizes plans and deploys resources to meet clearly calculated plans and objectives over a typical bi-annual horizon.
- Ensure optimisation of resources and control cost where needed and report on the utilisation of the FIC’s financial intelligence products.
Education, Skills and Experience:
- Relevant Degree or Postgraduate Degree (preferred)
- Minimum of 10 in general administration
- Minimum of 5 years’ relevant experience in managing an administration function
- At least 3 years’ experience in law enforcement environment will be an advantage
- Anti-money laundering exposure or practical experience in the field of combatting the proceeds of crime will be an advantage.
- Sound knowledge and experience using the Microsoft office suite and Excel.