Executive Office Manager

5yeas

• Ensures the smooth running of the CEO’s office operations including strategic documents.
• Provides executive assistance to the CEO in an effective and efficient manner.
• Act as the CEO’s first point of contact with people from both inside and outside the organisation.
• To drive the organization's corporate governance and compliance, ensuring alignment of the organization’s policies and procedures to ensure best project delivery.
• Serve as a liaison between CEO and executives of businesses and functional units; organizes and coordinates internal and external relations efforts and oversees special projects.
• Manage and undertake specific administrative tasks on work programs, projects and research as determined by the CEO.
• Assist to enforce good governance and compliance.
• Assist to create an internal environment conducive to the organisation being able to function in terms of human and financial resources, internal climate, and culture.
• Public Relations, Stakeholder management and Influence
• Contribute input into the overall conceptualisation and development of organization’s s business strategy.
• Develop and manage the CEO’s budget (including the use of outsourced and contracted services), in line with the office of the CEO.
• Planning, organising the coordination of key documents and operational matters of the organisation
• Oversee strategic interventions that will contribute to overall media profile and reputation.
• Staff management and development
• Maintain a register of all documents submitted and obtain written confirmation of receipts.

Qualifications and Experience:

• Degree in Business Admin, Marketing, or Public Admin/Office Management.
• Postgraduate qualification will be an added advantage.
• 5 years experience in an executive office management environment.
• Organisational processes and policies.
• Administrative and document management systems.
• Understanding of marketing and communications environment.
• Business performance measurement (strategic, operational, and financial)
• Understanding of protocol matters with regard to government, parliament, and other key stakeholders
• MS office (Word, PowerPoint, Excel, Visio)
• Policy formulation
• Excellent problem-solving skills
• Strategy development
• Resource planning and allocation
• Reporting and monitoring
• Excellent management, communication, and interactive skills
• Attention to detail/Accuracy
• Excellent business writing and correspondence
• Excellent planning and organizing skills
• Working usage of the CRM software
• Judgement/discernment
• Competent ability in knowledge management
• Organisational / business awareness
• Advanced working on the organization's database and document management systems.