Description
POSITION: Administrative Assistant
- Achev Inclusion
EMPLOYMENT STATUS: Casual (possibility of extension)
HOURLY PAY: $22.00/ hour plus 4% vacation pay
SCHEDULE: Varies but works primarily during office hours (8:30 am to 4:30 pm)
WORK LOCATION: Mississauga, with eligibility for a hybrid work-from-home schedule
SUMMARY: The Administrative Assistant will support our new service, Achev Inclusion. This role will provide support to the Achev Inclusion team on a wide range of client service and administrative projects including document creation, editing and distribution, and booking meetings and logistics for programs and events.
DUTIES & RESPONSIBILITIES:
- Working directly with clients and colleagues to schedule meetings and training programs
- Creating and distributing material that includes meeting agendas, presentation materials, summary reports and other documents
- Coordinating events/outreach logistics, e.g., invitations, arranging speakers, refreshments, etc.).
- Executing online client satisfaction surveys and creating survey result reports through Survey Monkey
- Support in creating and editing PowerPoint presentations with high impact visuals
- Extracting data from online tools into excel and developing visually compelling dashboards and reports for clients
- Works closely and effectively with the Achev Inclusion team to keep them advised of upcoming commitments and responsibilities, following up appropriately.
- Prioritizes conflicting needs; handles tasks expeditiously; and follows through on projects to successful completion, often with deadline pressures.
- Performing other duties as assigned.
QUALIFICATIONS:
- Post-Secondary Education or equivalent required
- Minimum of 2 years of administrative assistant or equivalent experience required
- Excellent communication skills, both oral and written including editing skills
- Highly proficient in Microsoft Outlook and Office (Word, Excel, and PowerPoint), Survey Monkey and Adobe Acrobat, is required
- Familiarity with SharePoint is an asset.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Must be able to work autonomously and establish and maintain effective and cooperative working relationships with others working remotely
- Demonstrated proactive approaches to problem-solving
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment