Description
About Indie Campers
Indie Campers is your go-to marketplace for road trips. Aggregating over 2.000 own vehicles plus the campervans, motorhomes and other recreational vehicles of countless individual and professional hosts, we operate across 15 European countries - Germany, France, UK, Ireland, Spain, Italy, Switzerland, Austria, Netherlands, Belgium, Sweden, Norway, Portugal, Croatia and Iceland - and now also in the US!
Founded in 2013 by 2 good friends, Indie Campers has set its mission on democratizing road trips by enhancing travel experiences and lowering prices for millions of travellers worldwide. We envision becoming the world's no. 1 road trip provider and are quickly expanding - vertically and geographically - to make it happen on a daily basis.
What you´ll do:
- Manage multiple complex calendars from the Exec team
- Prepare, review and deliver documents, reports and presentations (ensuring confidentiality)
- Ensure on-time preparation of the office facilities for high-level events (e.g., exec meetings, interviews, etc.)
- Screen and direct phone calls from Execs to the appropriate departments
- Plan and organise travel arrangements (flights, accomodation, itineraries)
- Prepare, reconcile, and submit expense and mileage reports
- Anticipate mobility requirements for relocating new joiners and expats (e.g., Travel and Working Visas), working in close liaison with the HR team
- Support the organisation of team and corporate meetings and events (e.g., training sessions, townhalLs, team gatherings)
- Act as the point of contact among executives, colleagues, clients and other external partners
Who you are:
- 2-5 years of office and/or executive assistant experience
- Fluency in English (mandatory)
- Proficiency in MS Office and Google tools
- Excellent communication and time-management skills
- Ability to multitask and to work under tight deadlines
- Responsive, resourceful and proactive attitude
- Detail-oriented, with the ability to prioritise and make decisions
- A team player capable of cultivating productive working relationships across the company
What we offer:
- A dynamic position in a fast-growing, digital and innovative company
- Continuous training and coaching to develop personal and professional skills, with opportunity for growing horizontally and vertically
- Exposure to high-level performers looking to grow and develop Indie Campers
- International and informal work environment located in the heart of Lisbon.