Description
Maintaining and updating the database showing the document details & revision status and also manual filings.
- Proper Co-ordination with all site team regarding Engineering Documentation, QC Documentation (Inspection Records), Suppliers Documentation, & Subcontractors Documentation.
- Handling office correspondence and filing systems.
- Receiving and checking all incoming correspondence and transmittal of materials & drawing documents.
- Keeping all project documents orderly complete to DC office under safe custody and categorized for easy accessibility to specific records and projects without any damage.
- Maintains updated records of all approved documents and their distribution clearly.
- Makes sure that controlled copies of latest approved documents are given to the appropriate Staff.
- Distribute project related copies to internal teams.
- Ensures delivery and receipt of all documents by deadlines.
- Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
- Ensure all projects logs are updated such as Correspondence, Drawings, Procedures, Standards, Specifications, Drawings, Purchase Orders, Data Sheets, Manuals, etc. and generate internal transmittal for internal circulation of documents.
- Controlling the flow of documents in and out of the department.
- Retrieve files as requested by employees and clients.
- Prepare administrative reports for the senior management team.
- Maintain confidentiality around sensitive information and terms of agreement.
- Ensuring the secure destruction and disposal of sensitive documents.
- Bachelor's Degree & to be presented UAE attested.
- With 2 years experience in MEP industry but fresher are also welcome to submit CV.
Salary: From AED3,500.00 per month
COVID-19 considerations:
Applicant must be Covid Vaccinated.