Receptionist/administrator

The Executive Assistant supports dedicated executive administration and support of scheduling, departmental event coordination, and streamlining processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

• Coordination of meetings, creating presentations & reports, coordinating monthly reporting, use of Excel spreadsheets.
• Arrange on
• and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
• Ensure that executive leadership is informed of priorities, deadlines and challenges.

Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.

• Arrange teleconferences, domestically and/or internationally.
• Independently perform special projects that require a combined knowledge of administrative needs.
• Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
• Track internal and external contacts and maintain contact database.
• Provide back-up administrative support to other departments as necessary.
• Other duties as required.

Skills:Basic Qualifications

• 2+ years of experience supporting administrative functions at the executive level Preferred Qualifications
• Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads
• Ability to observe strict confidentiality in all aspects of services provided
• Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients
• Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through
• Proven ability to work independently
• Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow
• Ability to effectively exercise discretion and judgment in handling confidential/proprietary information
• Ability to anticipate needs, resourcefulness and responsiveness are essential
• Ability to consistently strive for excellence and exercise good judgment.
• Dependability, dedication, resourcefulness, and independence
• Ability to work well under pressure while maintaining a professional demeanor

Job Types: Full-time, Permanent

Salary: R10,000.00 - R15,000.00 per month

Ability to commute/relocate:

• Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

Experience:

• work: 2 years (preferred)

Language:

• French (preferred)