EMPREGO

Executive Personal Assistant (Fixed Term Contract)

AECI-Woodmead, South Africa

To maintain a professional, confidential, efficient, integral and level headed support system to the Chief Executive, Group CFO, Exco Team and Chairmen of the various pillars

  • Provide all secretarial duties and functions pertaining to the role of being a personal assistant.
  • Keep executive electronic diaries up to date
  • Screening calls, assist with queries, and pass on queries to the relevant person where applicable.
  • Arrange all local and international travel arrangements: flight bookings, hotel accommodation, car hire and itineraries
  • Coordinating itineraries for both local and international guests
  • Group’s function/conference coordinator
  • Preparing executive and senior management packs
  • Ensure compliance with governance and compliance policies and procedures
  • Comply with Safety, Health and Environment standards

Duties & Responsibilities:

  • To maintain a professional, confidential, efficient, integral and level headed support system to the Chief Executive, Group CFO, Exco Team and Chairmen of the various pillars
  • Provide all secretarial duties and functions pertaining to the role of being a personal assistant.
  • Keep executive electronic diaries up to date
  • Screening calls, assist with queries, and pass on queries to the relevant person where applicable
  • Arrange all local and international travel arrangements: flight bookings, hotel accommodation, car hire and itineraries
  • Coordinating itineraries for both local and international guests
  • Group’s function/conference coordinator
  • Preparing executive and senior management packs
  • Ensure compliance with governance and compliance policies and procedures
  • Comply with Safety, Health and Environment standards

Qualifications & Experience:

  • Matric
  • Post matric qualification preferable in Office Management or equivalent.
  • Minimum of 5 years’ experience as an Executive PA
  • The ability to interact effectively at all levels, and to project a favourable image of the company
  • Advanced computer literacy and experience in MS Word, Excel, Outlook, PowerPoint and Internet
  • Document Archive system knowledge
  • Administration skills

Competencies:

  • Diligent
  • People skills
  • Display professional conduct
  • Attention to detail
  • Systems orientated
  • Confident
  • Good negotiating skills
  • Confidentiality