Grant Coordinator - Child Health Grant Program

The Opportunity

As a part of the Strategic Partnerships (SP) team at the Alberta Children’s Hospital Foundation (‘Foundation’), you will work collaboratively to align generous community members with the investment opportunities that will result in meaningful impacts for children, youth, and families. In particular, you will be accountable for the overall administration of the Foundation’s Child Health Grant Program (CHGP), supporting full-cycle research, clinical and educational initiatives, from project co-development and due diligence to progress and outcome reporting, ensuring donor funds are achieving maximum impact. As the Grant Coordinator, you will be an essential part of our team, acting as a key point of contact, ambassador, and liaison for the CHGP, which currently includes over 140 active multi-year projects equating to more than $300Million in investments. Through the CHGP, you will serve to connect fundraisers, donors, grantees, our partners and stakeholders and the community to improve health outcomes for children and families.

Specific Role Responsibilities for the Grant Coordinator include:
Program Administration - Child Health Grant Program (CHGP)

• Accountable for the day-to-day administration of the CHGP from project development and implementation through to completion. Responsibilities include acting as the first point of contact for the CHGP, providing guidance and directing inquiries to the appropriate resource; updating/maintaining the database; correspondence with partners and stakeholders; facilitating Foundation review procedures; developing funding agreements for approved projects; managing project payments and cash flow; maintaining project records; reviewing annual progress and financial statements; final impact reporting; and project close-out.
• Work closely with the Program Officer to define and implement the impact framework for the CHGP portfolio across all funded projects.
• Support the entry, integrity, and maintenance of project data in the Grant Management System (CHGP database) by ensuring data is complete, updated, and accurate.
• Work in collaboration with the Foundation’s Finance team as well as with our partners and stakeholders at the University of Calgary and Alberta Health Services to review fund accounts, update information, complete financial reconciliations, and inform annual budgeting.
• Make recommendations to improve the efficiency, effectiveness, and impact of the Foundation’s CHGP, including identifying opportunities to streamline and/or enhance the granting process; making recommendations to the Senior Director, SP and implementing changes as agreed.
• Support fundraising success through increased awareness and understanding of initiatives funded through the CHGP.

Strategic Partnerships (SP)

• Provide substantial support to the Program Officer and Senior Director, SP in managing key relationships with complex project partners and stakeholders, government, community organizations and other relevant individuals. This may include maintaining records of interactions with key contacts and drafting communications.
• In collaboration with the Program Officer and Senior Associate, Analytics and Evaluation, provide significant support for the management of the Foundation’s impact framework, including identification of impact measures / key indicators of success and collecting, analyzing, and interpreting impact data for multiple purposes and audiences.
• Provide exceptional service and essential support to our key partners and stakeholders.
• Relevant post-secondary degree is required for this role; suitable combinations of education and experience will be considered.
• Your education is complemented by a minimum of three (3) years of relevant, sector specific experience in roles with a focus on grant management, project coordination, database administration, program development and/or outcome measurement. In these roles, you have demonstrated the ability to evaluate the effectiveness and outcomes of programs accurately and objectively, making appropriate recommendations and adjustments. Working knowledge of program management and evaluation in healthcare and post-secondary education and research sectors is considered an asset.
• You have proven experience with granting and business processes, effectiveness in project monitoring, and demonstrated financial acumen.
• You have exceptional attention to detail with a strong focus on quality assurance and data integrity. Your previous roles have included accountability for the maintenance and integrity of data within a database.
• Your project coordination skills have enabled you to successfully manage multiple, often competing demands in a time-sensitive environment. Your strategic approach to organizing your work allows you to effectively manage a high volume of assignments, adapting to meet the dynamic needs of the business.
• Your strong interpersonal skills serve to build and enh