Description
Key Duties & Responsibilities:
KEY OUTPUTS: - Manage diary and coordinate meetings calendar for Commercial Manager - Schedule the relevant manager’s appointments and maintain daily calendar, taking responsibility for managing changes, actions and reminders - Manage the distribution/collection of pre-meeting materials ensuring all pre-readings and reports are available before every meeting - Develop presentations and reports for the Commercial Manager - Compile relevant reports - Keep record of all communications using sophisticated filing systems in order to ensure efficient retrieval and response - Maintain general Archive and legacy-Appletiser Archive - Compile internal memos, high level reports, presentations, agendas, letters, and responses - effectively managing all mail and correspondence on behalf of the relevant managers - Manage and maintain contact lists - Make relevant travel, flight, accommodation, transport and venue arrangements - Co-ordination and planning of events - Manage relationships with internal and external customers - Manage all on-site meeting venues and office facilities. - Procurement of resources aligned to procurement policy (RACM) - Provide support to IT, HR, IR, Payroll, PAC, Financial Manager (Appletiser SA (Pty) Ltd), Legal. - Ensure smooth and efficient running of the office - Management of staff transport service - Cost management - Providing SAP support KEY ATTRIBUTES AND COMPETENCIES - Exceptional communication skills - Ability to work well under pressure and independently - Self-started with high levels and proactive - Above average interpersonal skills - High level of care and attention to detail - High level of professionalism
Skills, Experience & Education: Qualifications & Experience : - Relevant degree or equivalent would be an advantage - Minimum of 5 years’ experience as Secretary to a member of Management - Experience in preparing Power Point presentations and advanced Excel skills - Excellent typing skills with excellent accuracy - Fully computer literate with an Advanced level of MS Office