Description
At RCL FOODS we see and do things differently. We think bigger, work smarter, and collectively work as a team to achieve our ambition; MORE food to MORE people, MORE often!
Our Talent Team is looking for a proactive & efficient Senior Buyer with great interpersonal skills to join our Groceries Business Unit. The role will report to the Operations Manager and will be based in Pretoria West.
This position exists to manage Operational Procurement services and agreements at site/sites by providing professional procurement leadership to the Buying and Stores team for both capital and operational expenditure and meet agreed business unit service levels.
Duties & Responsibilities:
Business Unit Purchasing and Stores Services:
Confirms service level requirements with site managers.
Participates in appropriate management meetings and provides updates on buying and stores metrics and activities.
Resolves challenges within procurement procedure parameters.
Escalates complex issues to the Procurement Manager.
Team Leadership:
Manages direct reports on a daily basis to ensure that the team attains their KPI’s.
Drives a culture of commitment to Key Performance Indicator’s (KPI’s) by providing feedback and recognition KPI achievement.
Manages buyers and stores team to ensure correct order quantities; cost savings, correct specifications; correct suppliers and appropriate stock levels in stores.
Conducts regular team meetings and ensure that records are kept and shared across the team and that action plans are met.
Utilises regular communication channels and team meetings to promote continuous improvement and compliance on a daily basis at site.
CAPEX Projects:
Manages the tender process for site based CAPEX projects.
Provides input into CAPEX documentation taking into account return on investment and sustainability requirements.
Prepares tenders and compiles tender analysis schedules.
Engages with appropriate Sourcing Managers on process and supplier information.
Capex orders must be created within 48 hours of completed and approved capex workflow and investment order creation from fixed asset team.
Order and Supplier Management:
Ensures that the buying team create purchase orders on receipt of fully completed buying requisitions or workflows that have been approved in accordance with the Company policy and procedures, and Levels of Authority.
Ensures all requests have correct authorisation as per policy.
Ensures all orders are placed by the buying administrators are on time at the best price with the best supplier or as per contract.
Ensures that the buying team actions and converts purchase requisitions into ERP generated purchases hours on a timely and efficient manner within 24 to 48 hours.
Ensure that where there is a group contract, the buying team places orders with reference to the group contract. Orders placed must be 85% on contract.
Communicates all late/unrealistic delivery dates to end users.
Category and Contract Management:
Ensures accurate, current pricing is applied for all contracted goods and services. All orders placed must be placed with reference to the Group Contract (85% on contract).
Communicates issues to appropriate Sourcing Manager.
Clarifies BU specific requirements with appropriate Sourcing Manager.
Contract prices and metrics implemented (no contract leakage).
Engineering Stores Oversight and Management:
Reviews appropriate stock levels in engineering stores.
Reviews supplier efficiencies from an ordering, stock holding and delivery aspect. Monitor and review open reservation report, no items > 14 days.
Engages with the ACM team and other procurement managers to ensure that slow moving stock is appropriately utilized across the Group to enable optimum utilisation of assets.
Compliance with policies and practices.
To monitor and report and expired stock and redundancies.
To monitor and report on stock level days, stock accuracy and reconciliation.
To minimize the value and frequency of thefts, losses and stock write offs/ups, stock adjustments. Stock variances to be <1 % of value.
To report on unusual inventory volumes and spend. Highlight key trends with senior site engineering personnel.
Safety Health Environment and Quality (SHEQ):
Ensures that RCL Foods SHEQ standards are being implemented and managed at site level within the procurement and stores environment.
Ensures understanding and competence at site level by ensuring and monitoring that policy and procedure training has been implemented.
Ensures that security protocols are identified and maintained at all sites within the business unit.
Reporting and Data management:
Ensures business unit team accurately and regularly updates data on the procurement information system to enable access to reliable data and reporting for trend analysis and decision making.
Ensures compliance with all master data protocols.
Proposes system and process