Description
Executive Assistant Responsibilities:
- Coordinate internal and external meetings for multiple Executives
- Manage hectic and complex calendars
- Work cross functionally with a global admin team to organize schedules and meetings
- Maintain spreadsheets, contacts, distribution lists, etc
- Prepare expense reports
- Coordinate domestic and international travel arrangements and visas
- Ensure and maintain confidentiality of all appropriate communications and documentation
- Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
- Track, prioritize, and assign all incoming written and oral communications, as necessary, to appropriate person(s) for response
- Prepare purchase orders and follow up on vendor inquiries
- Take ownership of your organization’s people and business priorities/needs
- Perform the supplier management function in collaboration with the business Develop strong partnerships with Procurement Operations, Accounts Payable, and Legal teams
- Wil play a key role in WhatsApp Dublin site - needs to be proactive leader in creating site-level identity, community, engagement - manage leadership visits, swag, happy hours etc
- General office duties as needed
- Manage, coordinate, and support special projects as needed
Minimum Qualifications:
- 4+ years of full-time, administrative experience directly supporting 2 or more Executive members (Director Level or above)
- 4+ years of experience coordinating travel logistics on behalf of 1 or more Executives
- 4+ years of direct calendar management and expense report management for 1 or more executives
- Excellent computer skills and comprehension of Outlook
- Ability to prioritize multiple assignments quickly
- Comfortable with giving and receiving feedback
- Excellent communication skills
- Ability to multi-task and change direction quickly
- Strong execution-Incredibly organized and detail-oriented
- Operate independently, pick up cues and run with things, strong judgment
Preferred Qualifications:
- Experience from Tech or Global Company