Administrative Assistant

YOUR OPPORTUNITYThis is an opportunity will give the opportunity to support multiple functions of the business across the West LAC cluster. The role will require a high level of communication skills, along with a strong professional presence in the office environment. The individual must be extremely task-oriented and have a high level of behavioral and situational intelligence. The Administrative Assistant is a pivotal role in our organization, and you will play a large role in supporting the operational efficiency of the West LAC Leadership Team and the overall working environment.ABOUT YOUFEARLESS ambition to drive initiatives to support our Primos as we work toward our BEST 10 goals.Ability to act with a FOUNDER’S mentality to enhance our current office functions and procedures to better support our Primos.FAMILY mindset to support our Primos and ensure the efficiency of the LDC office team and the overall working environment.Responsibilities:

• WITH OUR CONSUMER AT THE HEART YOUR KEY FOCUS WILL BE- Manage internal and external relationships and support services with respect to visitors and general telephone calls, including support with supplier and customer inquiries as needed
• Receive mail and administer to the appropriate team members
• Support Human Resources to execute HR activities
• Support Leadership Team with travel arrangements and meetings
• Manage purchasing orders (POs) for office operations and assist with others when necessary
• Manage Concur reports for Finance and Human Resources P Cards
• Create new vendors in MDG; create and edit vendor profiles, obtain necessary documentation from requesting manager, complete data entry, submit profiles to Bacardi, provide follow-up
• Assist with presentations, reports, budgets and memos as needed
• Assist with facilities and equipment management for the West LAC offices
• Maintain vendor facilities and HR relationships
• Support to the Marketing teams to manage A&P expenses

Skills and Experience

• THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY
• Trusted business professional with the ability to work within a highly confidential environment
• Excellent oral and written communication skills and the ability to multi-task in a fast-paced environment
• Excellent organizational skills, and the ability to handle multiple tasks and projects with proper follow-up
• Strong ability to undertake initiative on duties or tasks where a wide degree of creativity and latitude is expected
• Ability to operate and orchestrate seamlessly within the matrix will be critical for your success in this role and function
• Exceptional computer skills to include MS Office, PowerPoint, Word, Excel, and Outlook
• Knowledge of commonly used concepts, practices, and procedures within a corporate environment

PERSONAL QUALITIES - SHARE OUR FOUNDER’S PASSION AND ENTREPRENEURIAL FLAIR

• Associate’s Degree, Bachelor’s Degree preferred
• 3+ years of experience in an administrative capacity
• Professional demeanor and positive attitude
• Team player with exceptional interpersonal skills
• Ability to be punctual and maintain good attendance record
• Continuous improvement mindset
• High behavioural and situational intelligence
• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?

• Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.
• Family; We treat each other, and our communities, like Family. Always.
• Founders; The spirit of entrepreneurship is at the heart of everything we do. We see the business as if it’s our own. We do the right thing for the business and we all take accountability for our work.

When you join Bacardi, you become part of our family and gain more than just a job.
- Disclaimer: Bacardi is an equal opportunity empl