EMPREGO

HR Administrator

Merand Corbett & Associates-Stellenbosch, South Africa

Western Cape, Stellenbosch

Perform a variety of administrative tasks with a dedicated focus on delivering and maintaining administrative effectiveness to the HR Department, Head of Human Resources and the employees.

Minimum 5 years’ relevant experience in a similar role.

  • Work closely and in partnership with the HR team to provide effective administrative processes, always adhering to good governance.
  • Confidently interact with staff and management in order to promptly respond to HR related enquiries or requests
  • Maintain efficient data/filing systems including both hard and digital copies of HR records according to the prescribed record management procedures.
  • Coordinate the induction process and assist with preparing appointment documentation, HR check in sessions etc. for new employees.
  • Maintain the integrity of identified HR systems and processes including the Skills Development module, My Contribution platform, User Access Management (UAM) system, etc.
  • Collate information for reports and presentations for internal communications.
  • Schedule meetings, maintain agendas, take minutes, schedule HR events, coordinate HR projects, training initiatives and workshops as required.
  • Coordinate the POPIA related activities of the HR department such as record management and document retention schedules.
  • Effective diary management for Head of HR
  • Administer supplier on-boarding and payment approval and processing of supplier invoices.
  • Handling of HR related calls and queries (verbal and written) re: recruitment, bursaries, training, etc.)
  • Effectively administer in-house system i.e., uploading new documents, remove outdated documents, photos, update birthday/corporate calendar, manage policy roster etc.
  • Scheduling all internal HR training interventions and coordinating all change management interventions
  • Responsible for any other administrative tasks that might be required and or HR Project specific administration.
  • Coordination of meetings/workshops/wellness days/ long service awards and related HR functions from start to finish - including securing the venue, arranging meals/menus, making travel/ accommodation arrangements and organising certificates, gifts etc.

ESSENTIAL KNOWLEDGE/QUALIFICATIONS

  • Matric / Grade 12 qualification
  • Appropriate professional qualification (minimum NQF5) in:

  • Office Administration
  • Human Resources
  • Experience within Human Resources is essential.
  • Good understanding of HR functions and best practices
  • Sound knowledge of HR practices and procedures as well as appropriate labour legislation, e.g., Basic Conditions of Employment Act, Labour Relations Act, Employment Equity and POPI Act etc.
  • HRIS knowledge and experience will be beneficial.

ESSENTIAL SKILLS

  • Advanced MS Office proficiency (Use of Word, Excel and PowerPoint essential)
  • Excellent communication skills (verbal & written) in both Afrikaans and English for correspondence, reports and HR information
  • Results-focused and deadline-orientated
  • Excellent organisational skills and attention to detail
  • Drive own development to ensure knowledge and skills remain current.
  • Able to handle sensitive information confidentially

For more information please contact:

  • Carin Walters