Description
Knowledge & Skills
- Proven skills in writing and editing proposal content within a complex business environment
- Excellent communication skills
- Attention to detail
- Time management - execute procurement requests within a specified time frame upon completion of all documents required to submission on time (bid process e.g., tender briefing, preparation/compiling of proposal/tender etc)
- Bid Strategic thinking
- Understanding key legislation governing bidding or tendering
- Ability to work both independently and as part of a team
- Demonstrated integrity, independent thinking, judgment, and respect for others
- Positive attitude
- Emotionally intelligent
- Self-motivated - able to work independently with mínimal supervision
Core Responsibilities:
- Managing the Tender/Bid department and its functions for all the relevant divisions of the company e.g., Corporate Education; Foundation, MyWealth, Resourcing/Recruitment
- Qualifying all aspects of the bid and identifying key elements to winning the bid through needs analysis
- Keeping up to date with key legislation governing bidding or tendering
- Project managing and administering the division's tender /bidding process
- Analysing risks, uncertainty in the tendering or bidding process and requesting clarity from the clients
- Managing all the financial costs related to the Tender/bidding department and reducing expenses against budgets where possible
- Handling queries from various internal and external stakeholders and ensuring compliance with our client's procurement requirements
- Working with Senior and Executive Management to research and develop bidding or proposal content
- Sourcing for new business and drafting proposal presentations (business development)
- Develop, review and co-ordinate government & corporate bid and tender documentation, plans and presentations
- Coordinating and supporting tendering of service process from inception to completion
- Execute procurement requests within a specified time frame upon completion of all documents required
- Identifying and managing company risks / assisting with risk and compliance management
- Conducting follow-ups with clients on submitted Tenders or bids for feedback
- Assisting consultants with contract reviews and negotiations
- Managing the record-keeping system of all signed contracts
- Consolidate and submit weekly, monthly, yearly reports to various stakeholders internally & externally, depending on the requirements.
- Prepare and Analyse RFPs, RFIs, RFQs and Tender
- Review final documentation by proof reading for integrity and accuracy (e.g. RFP's)
- Monitors the tender submission process for formatting, completeness, consistency, and compliance
- Liaises with Buyers, Procurement to provide contractual and compliance advice
- Stays abreast of and communicates any changes in contractual requirements
Qualification & Experience
- 5 8 years in a similar role as a Tender Specialist/bid specialist
- Bachelors degree and/or equivalent work experience
- Proven experience in both public sector & private sector in tender/bid proposal
- Proven track record of delivering a compelling of commercial offer and being awarded tenders and proposals