Buyer X2

The main purpose: Performs Supply Chain Management tasks/activities associated with Acquisition below R30,000 (Incl. VAT); contract administration; the generation of Purchase Orders; executing policy requirements to ensure all activities are consistent with CTICC’s SCM policy; and attend to specific administrative information processing and reporting.

Reporting to the: Senior SCM Practitioner: Contract Administration and Purchasing

Key responsibilities will include but are not limited to:
1. **Expediting Orders

• Communicating and establishing the capacity and capability of suppliers to meet specific requirements in order to process orders.
• Process procurement orders, amend or cancel captured orders on request.
• Collating and verifying transactional documentation (requisitions, quotations, delivery notes, etc.) and forwarding to the immediate superior for further processing and/or resolving queries on pricing/discounts, etc. referring and making available necessary supporting documentation.
• Interacting with supplier representatives and resolving aspects pertaining to quality, discounts and delivery lead times.
• Communicating with suppliers, establishing the status of orders and expected delivery dates and/or prioritizing requirements for delivery in accordance with internal needs.
• Review all requisitions received and verify compliance with the SCM Policy and laid down processes prior to the generation of any purchase order.
• Issuing of purchase orders to suppliers and the requesting departments.

2. **Administration

• Checking and verifying transactional documentation (requisitions, quotations, delivery notes, etc.)
• Provide advisory support regarding supply chain functions and processes
• Generating specific reports detailing outstanding/ back orders.
• Communication of outstanding/ back orders to the relevant departments and suppliers for input.
• Assist with miscellaneous procurement related functions.
• Advising staff on procurement and contract administrative compliance/processes.
• Updating/capturing of monthly/annual/quarterly price variations on to EBMS for all applicable contracts/commodities.
• Review and posting of inventory transactions.
• Administration and co-ordination of meetings, communication and documentation relating to supplier/contractor performance.

3. Contract Administration

• Creation of the contract files
• The administration of contract extensions/variations in line with the SCM Policy
• The administration of the CTICC’s Contract Register
• Scanning and achieving of contract documentation and information.
• Compile data relating to supplier performance to enable evaluation

4. Supplier Relationship

• Attending product demonstrations and/or communicating with supplier representatives, seeking information on products, service and support capabilities.
• Meeting and/ or interacting telephonically with suppliers to seek information on pricing, product availability or introduction of new product ranges.
• Act as an interface between suppliers and other relevant departments on purchasing processes and new products and services
• Build, maintain and manage supplier relationships and keep up good communication

Minimum qualifications and experience:

• Minimum of a National Diploma (NQF 6) in Commerce, Purchasing, Supply Chain Management or equivalent.
• Knowledge of all relevant Municipal legislation, acts, frameworks and applicable case law
• Minimum of 2 years’ work-related experience preferably in a Hospitality/Local Government purchasing/buyer environment

Skills and Attributes:

• Demonstrate ability to work under pressure
• Display self-discipline
• Sound interpersonal skills
• Sound communication skills
• Proven report writing skills

**The CTICC has adopted a Mandatory COVID-19 Vaccination Policy.