Description
The main purpose: To ensure optimisation of the Supply Chain Management function of Cape Town International Convention Centre (CTICC), by ensuring compliance to the Supply Chain Management Policy, with the execution of processes and procedures, effective administration of tenders and quotations as well as maintaining records of outcomes, supporting and contributing to fair, equitable, transparent and cost effective acquisition management practices that is consistent with policies and laid down requirements encapsulated in legislative frameworks.
Reporting to the: Assistant Supply Chain Manager
Key responsibilities will include but are not limited to:
1. Provide support with the implementation of functional procedures, systems and controls associated
- Provide support with the implantation of Supply Chain Management Policy and processes, clarifying understanding and implementation approach, outcomes, and performance measures to end-users.
- Assistant with the design and development of standard tender documents and specifications.
2. SCM Acquisition Implementation
- Effective proactive liaison with Business Units/End-user departments in the CTICC in respect of technical specifications, closing analysis, maintenance and contractual implications.
- Prepare invitation for bids, request for proposals and solicit bids or proposals from suitably responsible bidders and subsequent evaluation and recommendation.
- Form part of the BSC and Chair BEC (when required) meetings.
- Preparing of all bid related documentation and reports required for bid committee meetings (technical evaluation, BSC, BEC and BAC reports)
- Verify compliance to CIDB prescripts regarding the appliable grading to be applied to a tender.
- Attend tender site / clarification meetings and advise prospective tenderers on SCM practices and procedures.
- Perform an SCM Compliance evaluation on tender documents received in order to verify the responsiveness of the bids i.e. (Verifying Information: Tax Clearance Validity, BBBEE Status level, Preference points claimed in terms of Preferential Procurement Regulations, etc.).
- Communicate with and advise user departments of tenderers on any issues regarding the compliance evaluation of tenders received.
3. Demand Management
- Gathering information relating to the needs analysis from internal departments.
- Consolidating a Demand Management Plan from information and inputs submitted by internal departments regarding their expected procurement plans.
- Maintaining the Demand Management Plan in order to ensure the monitoring of the performance against the milestones of the plan.
- Compile a monthly status report for consideration by senior management.
4. Administration Support
- Ensure that all internal control registers are maintained and updated accordingly.
- Ensure that bd document audit trail is maintained.
- Ensure the integrity and effective administration of supply chain delivery processes.
- Maintain the electronic filing system of the Supply Chain Management Unit.
Minimum qualifications and experience:
- NQF level 6 National Diploma in Public Finance Management and Administration, Supply Chain Management or equivalent commercial-related qualification
- Knowledge of all relevant Municipal legislation, acts, frameworks and applicable case law
- Minimum 3 years’ work-related experience in a procurement environment (Municipal)
Skills and Attributes:
- Demonstrate ability to work under pressure
- Display self-discipline
- Sound interpersonal skills
- Sound communication skills
**The CTICC has adopted a Mandatory COVID-19 Vaccination Policy.