Finance and Administrative Officer

PFinance and Administrative Officer:
Palladium:
Admin & Office:

• Rest of Nigeria (Kano) Full Time
• NGN Confidential

New

Yesterday

Job Summary:
Job Description/Requirements:
Project Overview and Role:
Primary Duties and Responsibilities: Â

Propcom+is a new FCDO-funded eight-year (-), rural and agricultural marketdevelopment program supporting climate-resilient and sustainable agricultureand forestry that benefits people, climate, and nature. The program isimplemented by The Palladium Group, and it aims to transform Nigeria's ruraleconomy by addressing environmental, social, and economic challenges in thecountry's food and land-use system. It will do this by (i) increasingproductivity, improving nutrition and food security; (ii) enhancing climateresilience, pursuing lower emissions, and protecting and restore nature, and(iii) helping tackle some of Nigeriaâs underlying drivers of conflict andinsecurity. It does this by working as a âmarket facilitatorâ, identifyingconstraints in market systems and facilitating changes to enable rural marketsto work better for the benefit of poor and climate-vulnerable smallholderfarmers and rural small-scale entrepreneurs.
Propcom+has a target of increasing the incomes and climate resilience of 3.9 millionpoor and vulnerable people in Nigeria, 50% of whom will be women, through a â3Psâ approach of interlinked components:
P1:Scaling-up a focused basket of Proven climate-smart interventions aroundagricultural and primary processing / storage practices and models to get theseadopted by millions of poor and vulnerable smallholder farmers and small-scaleentrepreneurs.
P2:Building markets by developing and Piloting new business models that improveproductivity, enhance resilience to climate change, reduce emissions, andimprove nutrition outcomes.
P3:Enabling Policies that support a strengthened enabling environment for sustainable food andland-use system.

PURPOSE
The Finance and AdministrationOfficer (FAO) is responsible for the day-to-day running of the office whichincludes management of the office resources and coordination of all logísticalneeds, ensuring timely payment of all invoices and expenses for the Propcom+program and responsible for the remittance of all statutory payments at thestate level related to both vendors, service providers, staff and consultants.The FAO will directly manage all office support staff and drivers and will workclosely with all state team members to ensure the effective delivery of theprogram. Where required the FAO will provide support to technical staff toensure program activities and financial duties are completed in a compliant andtimely manner. The FAO will work closely with the Finance Manager to ensureeffective oversight of the program finances.
REPORTING
Thispost will managed by the Regional Policy Lead and will report functionally tothe Finance Manager and the Human Resource manager.
LINE MANAGEMENT
This post would supervise State Driver(s), OfficeAssistant, intern and any other Staff as may be assigned by programmemanagement.

KEYRESPONSIBILITIES
Finance:
Preparation of payment vouchers for all transactions ensuring appropriate signing, filing and documentation and the existence of a clear audit trail in line with FCDO and Palladium guidelines.
Support the Finance Manager in preparation of monthly financial forecasts for the state, including statements of the office Imprest account and requests for funds from the Abuja office.
Vouching all cheques and getting necessary signatures on each cheque.
Passing all vouchers to the programme Finance Manager for checking and posting
Responsible for petty cash and payment out of the petty cash for project purposes.
Maintaining daily cash balances for each cash account and requesting for cash top up of petty cash whenever the balance is low.
Updateall financial registersincluding travel advance register, cash and bank registers, cheque registers, recurrent bill register, withholding tax register.
Prepare monthly office running costs analysis.
Balancing all cash registers and payments against records of cash.
Liaise with program me bank account officers in respective banks on payment issues.
Responsible for making bank lodgements for receipts into project bank accounts or for payment into other banks for payees in the case of salaries and other payments.
Draw up schedules on withholding tax monthly for remittances to appropriate authorities, and ensure prompt remittance of PAYE, WHT and other statutory taxes in line with the tax guidelines.
Support the programme Senior Finance Officer in the preparation of cash books.
Coordinate funds/advance retirements, reimbursement and refunds ensuring that advances are promptly retired as at when due.

Administration
Office Running â ensure efficient use of all office facilities including vehicles, compliant with Propcom+ policy. Give specific attention to monitoring and analysis of fuel consumption of office vehicles an