Description
Company Background: Retail Industry
Position: Corporate Affairs Executive Assistant
Tenure: Permanent
Salary: up to RM 3600 (Depending on experience)
Location: Bukit Bintang
Working Hour: Standard
Job Overview
Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.
Responsibilities:
- Supervise the continuous maintenance of the management office to ensure a suitable, secure, and tidy working environment for staff.
- Ensure efficient operation of overall office management processes.
- Develop and refine administrative systems to enhance efficiency and address administrative issues.
- Answering telephone calls and directing calls to the relevant persons and oversee support services.
- Handle incoming and outgoing mail, including courier services, and manage supplies such as envelopes and consignment notes, as well as sort and distribute mail.
- Order, track, and stock office supplies including stationery and food inventory as well as act as main point of contact for all vendors.
- Manage the acquisition, distribution, and storage of office equipment and supplies.
- Maintain relationships with quality vendors that are reliable and cost effective.
- Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of office equipment, materials, supplies, products, or services.
- Oversee records management (soft copy and manual filing systems), communications system management, security, recycling, and transportation services.
- Coordinating office policies and procedures
- Supervise overall office maintenance, including planning for both short and long-term needs, and scheduling periodic preventive maintenance.
- Preparing and processing monthly invoices and billing
- Monitor and facilitate security measures for Information Technology related matters.
- Manage meeting rooms including reservation schedule.
- Facilitate new employee onboarding especially in matters relating to IT.
- Arrange travel arrangements for employees, both domestic and international, including airfare, Accommodation, and ground transportation.
- Handling documents management and entertainment expenses related matters.
- Oversee office renovation projects and responsible for planning workspaces.
- Carry out any additional duties assigned by superiors deemed appropriate for this role.
Job Requirements
- A Diploma or bachelor's degree in business administration, management, or a related field.
- Demonstrated experience of over 3 to 5 years in a comparable position, managing administrative tasks and office operations.
- Effective communication and interpersonal abilities.
- Strong organizational skills.
- Capable of working under pressure to meet deadlines and targets.
- Proficient analytical skills and adept problem-solving abilities.
- Ability to work independently.
Job Type: Permanent
Salary: Up to RM3,600.00 per month
Schedule:
- Monday to Friday