EMPREGO

Finance Assistant

Save the Children-Nigeria

JOB TITLE:Finance AssistantTEAM:Nigeria Country OfficeLOCATION:LagosGRADE: 5POST TYPE:NationalCHILD SAFEGUARDING:Level 3 - the responsibilities of the post requires the post holder to have regular contact with or access to children or young peopleROLE PURPOSE:
As part of the Finance team, the Finance Assistant will be responsible for supporting effective Financial management and administration processes for the Nigeria CO Programme.

He/she will support Nigeria Finance team in areas of; electronic archiving of financial documents, Accounts reconciliations, and other Finance Administrative duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

SCOPE OF ROLE:
Reports to:Finance Coordinator

Staff directly reporting to this post:None

KEY AREAS OF ACCOUNTABILITY:
Financial Transaction Processing:

  • Raise cheques approved by relevant budget holders/
  • Finance and taking them to approved signatories for signing
  • Perform monthly Bank Reconciliation
  • Perform bank related activities; picking up monthly bank statements
  • Support in the payments of participants and other beneficiaries.
  • Requesting and Collection of Finance unit office stationery and consumables from the Admin office for day to day business activities.
  • Reconciling and matching of transactions on the system on weekly basis
  • Maintain custody of the office petty cash fund and make daily cash payments of approved transactions
  • Daily update and maintenance of manual cash book (GLACOS)
  • Conduct weekly and month end cash counts

Archiving of Financial Document:

  • Ensure all payment and journal vouchers are electronically archived on monthly basis
  • Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
  • Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
  • Produce soft/scanned copies of documents for retention purposes.
  • Keep a standard record of document retrieval and return log
  • Verify all transactions and ensure that the relevant supporting documents have been filed
  • Maintain a filing system for all transactions
  • Support in maintaining soft copy archiving system

S2P/Accounts Payable Role:

  • Cashier
  • Bi-weekly payment run
  • Support in the payments of participants and other beneficiaries.
  • Processing of partner payments

Other Supports:

  • Support during audits to retrieve selected samples a week before the commencement of any audit exercise
  • Return all vouchers to their appropriate box files after the conclusion of any audit exercise
  • Support in the verification of all assets
  • Assist during audit to retrieve all relevant documents for audit exercise
  • Any other duties as assigned by the supervisor or line manager

Safeguarding
- Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard

Working Contacts

  • Internal:All budget-holders, field offices and other staff members
  • External:Auditors, Bank, Government bodies, regulatory agencies

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

  • accuracy and timeliness in all areas of responsibility
  • high level of accuracy in work, and ability to analyse complex sets of relationships and situations
  • holds self and others accountable

Ambition

  • sets ambitious and challenging goals for himself and the team, takes responsibility for his own personal development and encourages team members to do the same
  • widely shares their personal vision for Save the Children, engages and motivates others
  • future-orientated, thinks pro-actively

Collaboration:

  • working effectively with stakeholders to achieve common goals
  • excellent communication and interpersonal skills
  • builds and maintains effective relationships, with their team, colleagues, members and external partners
  • approachable, good listener, easy to talk to

Creativity:

  • designing more effective admin systems
  • willing to take disciplined risks

Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.

SKILLS & EXPERIENCE

Essential:

  • A HND/BSc in Accounting or any other related course
  • Good knowledge of Microsoft Excel
  • Ability to work under pressure
  • Ability to work within a multicultural and multi-religious settings