Description
Are you a highly organized and detail-oriented individual with a passion for managing administrative tasks and handling financial records? We are seeking skilled Admin cum Accounts Clerks to join our team and provide invaluable support to our organization. If you excel at multitasking, have a keen eye for numbers, and thrive in a fast-paced environment, we would love to hear from you!
Responsibilities:
- Administrative Support: Handle day-to-day administrative tasks such as managing correspondence, preparing notices, maintaining office supplies, and assisting with general office operations.
- Bookkeeping and Accounting: Maintain accurate financial records, including accounts payable and receivable, invoicing, expense tracking, and reconciliations. Ensure compliance with accounting standards and company policies. Follow up on residents' late payment, i.e. calling & sending a reminder, preparing documentation for the tribunal proceedings, and following up on court cases. Ensure the contractors are getting their payment on time.
- Data Entry: Accurately enter financial and administrative data into the company's systems (ie Condo Master system, access card system), ensuring data integrity and confidentiality.
- Record Maintenance: Organize and maintain physical and digital records related to financial transactions, employee data, and other administrative documents.
- Communication: Assist in communicating with residents, vendors, local authorities and internal team members to facilitate smooth administrative and financial processes.
- Financial Reporting: Generate regular reports on financial transactions, outstanding balances, and other relevant financial metrics to aid decision-making processes.
- Assistance to Management: Provide support to management in various tasks, including preparing presentations, reports, and conducting research as required.
Requirements:
- Educational Background: A high school diploma or equivalent qualification is required. Additional education in accounting, finance, or business administration will be a plus. Fresh graduates are welcome to apply.
- Proven Experience: Previous experience in administrative and accounting roles is preferred. Familiarity with bookkeeping principles, financial software, and administrative procedures will be advantageous.
- Organizational Skills: Exceptional organizational abilities to manage multiple tasks and deadlines efficiently.
- Attention to Detail: A strong eye for detail to ensure accuracy in financial records and administrative tasks.
- Computer Proficiency: Proficient in using MS Office suite (Excel, Word, and Powerpoint) and accounting software. Experience with Condomaster is a plus.
- Communication Skills: Excellent verbal and written communication skills, especially in English, to interact with residents and team members effectively.
- Integrity: Demonstrated ability to handle sensitive and confidential information with the utmost integrity and professionalism.
- Adaptability: Ability to adapt to changing priorities and take on additional responsibilities as required.
- Problem-Solving and Conflict Resolution: Demonstrated ability to identify and resolve issues that may arise during administrative and financial processes. A proactive approach to handling challenges and conflicts within the workplace is essential.
- Dealing with Difficult Clients: Experience or capability in managing interactions with difficult clients or challenging situations with professionalism and diplomacy.
Job Types: Full-time, Contract, Fresh graduate
Contract length: 12 months
Salary: RM2,300.00 - RM3,000.00 per month
Benefits:
- Health insurance
Schedule:
- Day shift
Supplemental pay types:
- Performance bonus
Language:
- English (required)