Description
We are looking for an experienced Office Manager - KSA National to be based in Madinah, KSA
Responsibilities
- Staff Management:
- Day to day management of team
- Performing professional development reviews and developing job descripions for staff with direct reporting line
Security:
Management of controlled, safe and secure access/egress to and from company premises; staff,
- visitors, service contractors, cars and the like
- Day to day management of security contracts
Travel and Accommodation Management:
Day to day management of administrators ensuring all bookings for flights and hotel/apartment accommodation requests
- Liaising with Landlords/Hotels/Airlines for best rates for business
Space Planning and Management:
Conduct space analyses
- Arrange drawing layouts for Municipality/Civil Defence submissions
- Preparation of corporate space, layout and workstation standards
Office Move Management:
Project co-ordination
- Meet and discuss changes
- Determine furniture, equipment and resource requirements
- Manage physical changes to the office
- Resolve post move issues
Lease Management:
Maintain database of all company leased property held in company name (offices, warehouse, apartments, villas etc.)
- Day to day management of all company leased property (lease renewals, terminations, landlord discussions, secondees etc.)
Asset Management:
Maintain monthly database of space usage by business unit for chargeback purposes
- Update floor plans each month to identify space usage in office
Car Parking Management:
Day to day management of safe and secure, company provided, car parking facilities
- Maintain monthly database of parking usage by business unit for chargeback purposes
Property Maintenance Management:
Prepare and develop PPM (Planned Preventative Maintenance) procedures, schedules and checklists for each maintenance activity
- Ensure reactive and planned maintenance work is undertaken on time and in a safe working environment for all members of staff
- Prepare monthly reports on maintenance services
Print / Mail room Management:
Prepare and develop print/mail room procedures for each print/mail room activity
- Ensure services are provided to internal clients from stationary requisitions, printing and scanning through to mail and courier deliveries
- Prepare monthly reports on mail room services
Property Cleaning Services Management:
Manage day to day running of cleaning and security contracts
- Develop scope of works and KPIs
LPO Management:
Raising and managing Local Purchase Orders for all business/office service related items
Office Services Team space:
Maintain the intranet website (add new users, update content, communications to staff)
Other:
All space planning, fit outs, modifications, and maintenance are to be undertaken with strict compliance to the Company HSE policies. Workplace risk assessments must be undertaken prior to starting any works.
- Management and control of Maintenance and Office Services petty cash.
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