Payroll Analyst

Role Summary:
Your role:

• Payroll process_
• Ownership and responsibility of the end-to-end payroll processing of the assigned countries
• Preparation of monthly payroll runs in cooperation with the payroll vendor
• Accurate collection, reconciliation, and transmission of all input data to the payroll vendor according to the agreed payroll schedule and legal deadlines
• Clarification of input data, collaboration with HR, Finance, Leadership and IT
• Knowledge and correct handling of all types of payments, deductions and contributions including special benefit elements (bonus, gross-up, per diem, incentive, stock option etc.), adjustments and corrections via payroll
• Output validation: Identification, analysis, and correction of errors via reconciliation of payroll data
• Accurate handling of termination payments, such as payments after leaving, recovery of advance payments/loans, special payment packages in case of redundancy etc.
• Preparation and processing of manual, supplementary and off-cycle/on-demand payments
• Vendor relationship management_
• Finalization of payroll schedules and calendars in cooperation with all involved parties in accordance with local regulations and Flowserve’s global payroll procedures and best practices
• Continuous monitoring and coordination of payroll vendor activities to ensure timely and accurate performance of payroll tasks.
• Monitoring of ongoing or open issues until their resolution is completed
• Joining service calls with the vendors and making sure issue logs are complete, meeting minutes are accurate
• Partnering with the payroll and the benefits vendors to drive process alignment, as well as the identification and resolution of new or recurring issues
• Completing a monthly internal log of statistics for billing purposes
• Compliance_
• Review and control of payroll output data in accordance with local regulations, SOX guidelines and Flowserve’s global payroll procedures and best practices
• Accurate and timely handling of absence related cases (sick leave, maternity, etc.)
• Basic knowledge of timekeeping system(s)
• Creation or validation of statutory declarations, and other payroll related documents in cooperation with the payroll vendor
• Accurate and timely management of payments to employees, authorities and other third parties according to the deadlines defined in the payroll calendar
• Accurate and timely handling of statutory reporting and filing according to local regulations
• Audit support related to payroll activities and coordination of timely completion of audit requests
• Coordination of tax year-end processing and filing according to the local statutory requirements
• Creation, updating, and maintenance of desktop procedures for all payroll processes in accordance with local legislative compliance, HR policies and Flowserve’s global payroll procedures and best practices
• Collaboration and customer service_
• Partnering with other teams to drive process alignment, as well as the identification and resolution of new or recurring issues
• Professional handling of employee inquiries via ticketing system (or other channels)
• Acting as first point of contact regarding any payroll related questions or escalations
• Providing support regarding benefit administration tasks (healthcare, insurance, fringe benefits etc.) where needed
• Review and adjustment of processes in case of need, including making proposals for process improvement
• Coordination of monthly and ad-hoc employee communication on important updates with impact on employees’ pay or about process changes
• Assistance in system testing due to legal updates, version upgrades or any other enhancements to the systems as needed
• Acting as a back-up for other payroll operations within the EMA region (country specific training will be provided)

Your profile:

• 1+ year of experience in working in end-to-end payroll, payroll support or HR support role (preferable within the Northern European countries.)
• Basic knowledge and understanding of the end-to-end payroll processes including post -payroll activities (statutory/third-party reporting and payment, GL, internal and external reports, etc.)
• College / University degree
• Experience with working for mid-size to large multinational companies
• Basic knowledge of any T&A system and its reporting functions is desired Experience with Workday is desired
• French, Arabic language knowledge is a plus
• Excellent analytical skills and attention to detail
• Excellent written and oral communication skills in English
• Strong customer service skills: even in person or via chat/phone
• Experienced user of MS Office (Excel, Word, Outlook)
• Ability to work independently and diligently under pressure with mínimal supervision
• Great time management skills
• Proactivity
• Excellent problem solving skills
• Flexibility regarding working patterns in payroll peak periods
• Ability to support and participate in global projects related to payroll