EMPREGO

Purchasing & Inventory Clerk

Chocofac Malaysia Sdn Bhd-Bangi, Malaysia

The Purchasing & Inventory Executive is responsible for sourcing materials, managing suppliers, and maintaining accurate inventory levels to support smooth operations. This role ensures timely purchasing, cost control, proper stock management, and compliance with company policies and food safety requirements.

Key ResponsibilitiesPurchasing

  • Source, negotiate, and purchase raw materials, packaging, consumables, and other operational items
  • Prepare Purchase Order (P0) accurately and on time
  • Liaise with suppliers on pricing, delivery schedules, quality issues, and documentation
  • Monitor supplier performance and maintain good supplier relationships
  • Ensure purchases comply with budget, specifications, and approved supplier lists
  • Coordinate with Finance on invoices, delivery orders (DO), and payment matching

Inventory Management

  • Monitor stock levels to ensure sufficient supply and prevent overstock or shortages
  • Maintain accurate inventory records in ERP/manual systems
  • Conduct regular stock counts (daily/weekly/monthly) and investigate discrepancies
  • Manage FIFO/FEFO practices, especially for food-related items
  • Coordinate storage layout for raw materials, packaging, and finished goods
  • Ensure proper labeling, storage conditions, and traceability
  • Report regularly and accurately

Coordination & Compliance

  • Work closely with Production, QA/QC, Warehouse, and Finance teams
  • Support GMP, HACCP, MESTI, and Halal requirements related to purchasing and storage
  • Ensure suppliers provide required documents (COA, Halal certs, MSDS, etc.)
  • Assist in audits and inspections related to inventory and procurement
  • Prepare purchasing and inventory reports for management

Requirements & Qualifications

  • Diploma or Degree in Business Administration, Supply Chain, Logistics, or related field
  • Fresh graduates are welcome to apply
  • Familiar with ERP systems and Microsoft Excel
  • Knowledge of basic food safety and inventory control principles

Skills & Competencies

  • Strong negotiation and communication skills
  • Hardworking and willing to learn
  • Good planning, organization, and time management
  • Attention to detail and accuracy
  • Analytical and problem-solving skills
  • Ability to work independently and as part of a team

Working Environment

  • Office, warehouse, and production coordination
  • Fast-paced operational setting
  • Requires occasional physical stock checks

Job Types: Full-time, Fresh graduate

Pay: RM1,800.00 - RM2,200.00 per month

Benefits:

  • Free parking
  • Professional development

Application Question(s):

  • Where are you currently residing, and how will you commute to work? (We are based in Bandar Baru Bangi)
  • Are you fluent in English?
  • Are you immediately available? If no, what is your notice period?
  • Could you please describe your previous purchasing experience and the key responsibilities you handled in your previous role(s)? (if any)
  • Please list 2-3 dates and time ranges that you could do an interview.

Education:

  • Bachelor's (preferred)

Work Location: In person