Legal Assistant, G6

Org. Setting and Reporting

• This position is located in the Office of Administration of Justice and specifically in the Registry of the United Nations Dispute Tribunal (UNDT) in Geneva. The position is under the overall supervision of the Principal Registrar and reporting directly to a Legal Officer of the Geneva Registry (First Reporting Officer) and to the Registrar in Geneva (Second Reporting Officer). The UNDT hears and decides cases filed by or on behalf of current and former staff members appealing administrative decisions alleged to be in non-compliance with their terms of appointment or contract of employment. The UNDT conducts hearings, issues orders, and renders binding judgments. Both staff members and the Administration have a right to appeal the judgments of the Dispute Tribunal to the United Nations Appeals Tribunal.
• Responsibilities
• Within delegated authority, The incumbent will provide a wide range of general office support, service meetings, and perform other administrative support. Duties will include: - Independently handle a variety of relatively complex verbal and written inquiries from internal or external parties, including providing detailed information on processes and procedures related to a range of legal activities, instruments, issues, etc.;
• Draft responses to routine correspondence, notes, and any other routine communications, as required;
• Edit and conduct final checks for accuracy of a variety of specialized documentation, legal publications, and related correspondence;
• Create, as necessary, and maintain files and databases, including by managing individual case files, maintaining and updating detailed 'docket sheets' and ensuring that all related correspondence and other documentation are appropriately filed, registered and followed-up;
• Provides technical assistance for meetings arrangements and servicing, including scheduling appointments/meetings/court sessions;
• Handle or refer to the Registrar and/or Legal Officer(s), as appropriate, a variety of verbal and written inquiries from internal and external parties, including providing information on processes and procedures related to the work of the Registry;
• Conduct basic research on assigned issues, using existing files and alternative sources (e.g., computer-assisted searches using the internet, intranet or other databases);
• Maintain internal databases on cases for tracking and trend analysis; generate a variety of standard and non-standard statistical and other reports from various databases;
• Review, record, distribute and/or process all mail and other documents (e.g., orders and judgments);
• Follow up on impending actions and deadlines;
• Assist in the maintenance of a body of reference files, both paper and electronic, to ensure rapid retrieval of critical information; conduct reference searches upon request; review material and determine appropriate file classification category; identify material for inclusion in files; assist, when needed, in the archiving of documents, storage and retrieval of files;
• Generate a variety of standard and non-standard statistical and other reports from various databases;
• Perform, when needed, a variety of administrative duties including processing travel requests and related documents, preparation of travel claims, request for office supplies and equipment, etc.;
• Provide guidance and training to less experienced staff;
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making;
• Assists with visualizations and updating information material such as web pages or brochures;
• Perform other duties as assigned.
• Competencies
• Education
• High school diploma or equivalent is required. Supplemental training in paralegal, administration or related area is desirable.
• Job - Specific Qualification
• Not available.
• Work Experience
• Languages

Required Languages:
Language

Reading

Writing

Listening

Speaking

English
UN Level IIIUN Level IIIUN Level IIIUN Level IIIDesirable Languages:
Language

Reading

Writing

Listening

Speaking

French
UN Level IIUN Level IIUN Level IIUN Level IISpanish
UN Level IIUN Level IIUN Level IIUN Level IIRussian
UN Level IIUN Level IIUN Level IIUN Level IIChinese (Mandarin)
UN Level IIUN Level IIUN Level IIUN Level IIArabic
UN Level IIUN Level IIUN Level IIUN Level II- Assessment

• Special Notice
• United Nations Considerations
• No Fee
• THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.