Description
An exciting opportunity is available for a proactive, organized, and versatile Personal Assistant/Secretary** to support a fast-paced individual Real Estate Agent expanding their business across Auckland.
This full-time, permanent role (minimum 30 hours per week) offers a stable and competitive wage, potential for growth and exposure to the Real-Estate industry in a professional environment.
Key Responsibilities:
- Organising and maintaining the Agent’s diary/calendar, including scheduling appointments, property viewings schedule, and meetings.
- Managing filing systems and business documentation.
- Preparing and formatting standard documentation including listing documents and marketing agreements using approved templates under the Agent’s supervision.
- Updating and maintaining CRM systems, property records and client databases.
- Monitoring property databases to ensure information is accurate and up-to-date.
- Assisting with the preparation and coordination of open homes, marketing packs, and client presentations.
- Marketing Assistance and Coordinating advertising and marketing campaigns, social media updates, and digital marketing content to promote listings.
- Collecting, compiling, and presenting basic property market information and reports.
- Coordinating with third party service providers and stakeholders with solicitors, mortgage brokers, vendors, buyers, marketing agencies, banks etc. as required.
- Tracking deadlines related to property conditions, settlements, listings, and other property-related activities. Providing high level of secretarial and administrative support to ensure smooth operation of Real Estate business.
Key Requirements:
Minimum of NZQA Level 4 qualification in business/administration/Management, or at least one year of administrative experience.
- Knowledge of Microsoft Office, CRM systems, and digital/social media platforms preferred.
- Strong written and verbal communication skills.
- Excellent organisational and time-management skills, with attention to detail.
- Ability to work independently and handle confidential information with discretion.
- Must have the legal right to work in New Zealand.
- If having Real Estate background or knowledge, it is a bonus but not compulsory.
What’s on Offer:
- Stable and competitive remuneration.
- Professional and supportive work environment.
- Hands-on exposure to the real estate industry and opportunity to develop career skills.
- One-on-one mentoring from a licensed Real Estate Agent.
- Access to modern CRM, database, and marketing tools.