Description
Purpose of the Position
Responsible to provide guidance and support to the Operational teams in terms of executing the Fleet Strategy. This includes management of vendor relationships, in-depth analysis and remedial actions related to fleet health and performance
Key Performance Areas (KPAs)
Provide Fleet Direction and guidance linked to the Strategic Deliverables
- Provide SME input into the Operational Strategy, both the short term and long term objectives, to ensure the fleet direction meets the overall objectives of the company
- Establish professional, value-adding, partnership relationships with key national service providers.
- Based on strategy and research, make recommendations to Senior Management in terms of contractors, in house servicing and outsourcing.
- Responsible for the fleet mix, make up and capacity of the Fleet.
Fleet process and systems management
- Implement and manage strategic fleet plans to ensure that the fleet is utilised optimally
- Direct and coordinate activities Fleet function to obtain optimum use of fleet and fleet subsystems.
- Formulate and drive compliance to fleet administrative and operational policies, procedures and standards.
- Recommend capital expenditures for acquisition of new vehicles and/or equipment to increase efficiency and services of Logistics department.
- Approve requisitions for vehicles, equipment, materials and supplies within set limits.
- Control the capex related to Fleet within mandated limits.
- Implements and tracks performance of fleet and maintenance against set benchmarks and strategies
- Establish and drive awareness campaigns within the entire Logistics in terms of all standard fleet policies, procedures and standards.
- Manage and monitor all penalties, and introduces measures to control speed violations.
- Work closely with the Learning Academy and provide Operational requirements in the development of Training material and or assessments for drivers of the fleet.
- Provide route planning input through key cost drivers and vehicle capabilities.
- In conjunction with Legal, review all Fleet Vendor contracts and SLAs, submitting the final document to the Divisional
Manager: Business Support for approval
- Streamline and monitor fuel purchase system with assistance of Fuel Cards for all vehicles and drivers
- Control the overall fleet register
- Responsible to review the applicable specification per fleet category, both current and proposed and ensure the mechanics within company are quipped to work on the vehicles
- Provide reporting to Senior Management in order to measure and track amongst others:
- Age analysis
- Fleet mix
- Capacity
Drive Continuous Improvement Analysis and Execution
- Monitors and analyses workflow processes, suggests and motivates new improvements and performance benchmarks
- Review the performance of each category of vehicle in alignment with the operational requirements, Risk mitigation and industry best practice.
Provide input into the Financial
- Provide input into the Fleet budget
- Work closely with the Finance team within Operations to monitor and track financial performance of the fleet
- Provide SME insight into the key financial trends in terms of the Fleet and build measures / action to optimise profitability.
Risk Management
- Provide input into the review of exiting BCM plans specific to CIT and make recommendations regarding any changes to those plans.
- Partner with applicable stakeholders to mitigate Operational and Strategic risks with regards to the fleet per site
- Implement and ensure availability of national vehicle fleet contingency plans.
- Monitor accident levels, conducting root cause analysis and implement accident prevention measures.
Minimum Requirements: Experience
- 6-8 years managing a fleet division in a medium to large national organisation
- Proven vendor relationship management
- Proven experience in understanding and managing insurance linked to a Fleet
Minimum Requirements: Education
- 3 year B Degree or Diploma in Transport Economics / Supply Chain / Logistics