EMPREGO

Male Secretary (Arabic and English Speaking)

SIGMA Contracting & Trading-Doha, Qatar

Job Title: Male Secretary (Arabic and English Speaking)

Job Description:
Position Summary:
The Male Secretary will serve as a vital support function for the General Manager by efficiently managing administrative tasks and facilitating effective communication. Proficiency in both Arabic and English languages is essential for this role.

Responsibilities:

  • Administrative Support:

  • Manage the General Manager's calendar, schedule appointments, and coordinate meetings.

  • Prepare and distribute correspondence, memos, letters, and reports as directed.
  • Maintain and organize physical and electronic files, documents, and records.

  • Language Proficiency:

  • Provide translation and interpretation services between Arabic and English as needed.

  • Draft and translate documents, correspondence, and other materials accurately in both languages.
  • Assist with communication between the General Manager and Arabic-speaking stakeholders, ensuring clarity and accuracy.

  • Office Management:

  • Maintain office supplies inventory and ensure equipment is in working order.

  • Coordinate travel arrangements and accommodations for the General Manager and other staff when necessary.
  • Assist in the preparation of presentations, reports, and other materials as requested.

  • Confidentiality and Professionalism:

  • Handle sensitive and confidential information with discretion and integrity.

  • Represent the General Manager professionally in all interactions, both internal and external.
  • Uphold a high level of professionalism and adhere to company policies and procedures.

  • Collaborative Support:

  • Liaise with other departments and staff members to facilitate efficient workflow and communication.

  • Assist in coordinating special projects, events, or initiatives as required.
  • Collaborate with other administrative staff to ensure smooth operation of the office.

Qualifications:

  • Bachelor's degree in Business Administration, Secretarial Studies, or related field preferred.
  • Proven experience as a secretary or administrative assistant, preferably in a corporate setting.
  • Proficiency in both Arabic and English languages, with excellent written and verbal communication skills in both.
  • Strong organizational and time management abilities, with attention to detail.
  • Ability to prioritize tasks and work independently with mínimal supervision.
  • Discretion and confidentiality in handling sensitive information.
  • Professional demeanor and interpersonal skills.

Experience:

  • Same field: 10 years (required)

Language:

  • Fluent English and Arabic (required)