Front Desk Coordinator

EXPERIENCE
- Experienced Professionals

LOCATION
- Warsaw, PL

FOCUS
- Reception

BUSINESS
- Point72

A Career with Point72’s Facilities team:
The Facilities team at Point72 delivers a high level of corporate services to our offices around the globe, including real estate, property management, construction project management, day-to-day operations, maintenance, and security.

What you’ll do:

• Build a best-in-class front desk experience as the primary ambassador for visitors, vendors, and callers, ensuring a professional and welcoming environment
• Manage daily front desk operations including phone handling, visitor registration, and mail and package processing
• Streamline and own front desk processes and procedures to improve efficiency and scale as the office grows
• Coordinate meeting room schedules, prepare meeting spaces, and manage on-site technology and catering requests
• Maintain office supply inventory, oversee basic equipment upkeep, and coordinate with building management and external vendors for repairs and services
• Troubleshoot and resolve facility and visitor-related issues promptly, escalating and documenting outcomes to drive continuous improvement
• Execute administrative tasks such as document preparation, photocopying, filing, and basic record keeping
• Partner with security and internal teams to uphold access protocols, accurate visitor records, and day-to-day office safety routines
• Support the organization and facilitation of company events and activities

What’s required:

• Previous experience in a front desk, receptionist, facilities, or administrative role
• Excellent verbal and written communication skills in English and Polish
• Ability to work Monday-Friday, 9:00 am-5:00 pm in-office at our Warsaw, Poland office
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and prioritize workload effectively in a busy office environment
• Strong attention to detail and sound problem-solving abilities
• Professional demeanor with strong interpersonal and customer service skills
• Availability to work on-site in Warsaw, PL
• Commitment to the highest ethical standards

We take care of our people:
We invest in our people, their careers, their health, and their well-being. When you work here, we provide:

• Sports card
• Private life insurance
• Private medical and dental care, with vision allowance
• Private pension scheme
• Volunteer opportunities
• Support for employee-led affinity groups representing women, people of color and the LGBT+ community
• Business travel accident insurance
• Employee assistance program
• Educational assistance reimbursement

About Point72: