Descrição
About the position:
To perform receptionist duties and general administrative and office tasks. To provide administrative assistance to the Financial Manager, Operations function as well as the HR function.
Responsibilities:
Receptionist:
- Reception - Visitors, telephone answering, handling queries
- Faxes - Register and distribution
- Typing - Memo’s, minutes and other typing requirements
- Ad hoc services when required
- Filing, copying, scanning documents
- Sorting and distributing the mail
- Site visit Reports and Supervisor Reports - filing
- Purchase and control of groceries
- Sorting and filing of Pay Day payslips
Assistant to Financial Manager and Operations:
- Report to Financial Manager
- General filing and administration
- Handling of pay queries
- Easy Roster - Capture information - overtime. Send printouts at month end and update changes - AWOL and penalty shifts
- Easy Roster - Daily capturing and update of site rosters
- Easy Roster - Generating of various reports for relevant Managers
- Easy Roster - Capturing new sites and leave information onto system or terminating inactive sites from system
- Ned fleet - applying. Cancelling card from Ned fleet and receiving statement
- CIPRO
- PSIRA - Receiving statement and updating termination
- Insurance - updating information and claiming
- Ad hoc services when required
Assistant to HR:
- HR administration - UIF, Certificates of Service, other as required
- Excess typing for HR Manager
- Assistance with BEE, E.E. and Skills Development
- Filing
- Assistance with sourcing of personnel
- Easy Roster - Capturing new personnel and disciplinary information onto the system. Updating of records
- Personnel files - Creating, maintaining and retaining
- HR administration - SIRA-update website with engagements and terminations
- Archiving personnel files and inputting them onto a Spreadsheet
- Attending to queries and forwarding them to HR Manager
- Ad hoc services when required