Temporary Administrative Coordinator I-leila Jaber

Job Title
Temporary Administrative Coordinator I-Leila Jaber

Agency
Texas A&M University

Department
Qatar Campus - VACANT

Proposed Minimum Salary
Commensurate

Job Location
Doha, Ad Dawhah

Job Type
Temporary/Casual Staff (Fixed Term)

Our Commitment:

• Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents, and identities are vital to accomplishing our _mission _and living our _core values _.Who we are
  The Texas A&M University at Qatar campus mission is to educate exemplary engineers and develop world-class leaders through internationally recognized undergraduate and graduate degree programs. We strive to generate new knowledge and intellectual capital through innovative research and collaborative partnerships that yield sustainable impact and advance the development goals of the State of Qatar and the region through expertise and engagement that expand human capital.

What we want

What you need to know
Please note:This is a part-time, temporary opportunity. This position is NOT located in the United States. One must be willing to relocate to Doha, Qatar.

COVID-19 information: Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the _University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website **.

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Two years of related experience in office administration.

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others.
• Ability to speak in English and Arabic.
• Strong knowledge of the culture in Q atar or the GCC countries.
• Working knowledge of spreadsheet and word processing software program.

Other Requirements:

• Will be required to work during normal business hours.
• This position is NOT located in the United States.

Preferred Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three years of related experience in office administration.

Preferred Licenses and Certifications:

• Certified Professional Secretary (CPS) certification

Preferred Knowledge, Skills, and Abilities:

• Good communication skills in English.
• Presentation and computer skills including computer-based data acquisition.

Responsibilities:
Administrative Support:

• Responsible for the planning and execution of administrative operations.
• Analyzes requirements for projects or initiatives.
• Provides technical information regarding administrative procedures, services or programs
• Applies, and assists in implementing policies and practices.
• Develops administrative and technical procedures.
• Monitors office procedures.
• May monitor compliance with policies and procedures.
• May attend meetings on behalf of supervisor.
• May assist with Office management
• Assists with providing general administrative support to the Department of Admissions
• Answers phone calls
• Registers students for English and Math placement exams
• Follow up with student workers schedule
• Updates admission forms & information packages
• Keeps the admissions area tidy all the time
• Updates and reconciles inventory
• Provides administrative support for special activities or projects
• Supervises, trains and evaluates student workers
• Distributes mail; updates the mail log; prepares and organizes do
• Provides assistance to staff as requested

Customers and Events Support:

• Meets and greets visitors
• Follow up with prospects, applicants, and admits to ensure they complete their files
• Updates visitors log
• Prepares gift items
• Assists the department in preparing for events
• Attends school fairs or any recruitment activities upon request
• Prepares school visits schedules

Admission Processing Support:

• Helps in maintaining electronic and physical files
• Imaging applicants’ documents
• Filling physical files
• Creates hard files and labels for all paper documents
• Sorts, reconciles and writes UIN / COMPASS ID on documents received from testing agency and schools such as ACT residual, secondary transcripts, reference forms, etc.
• Follows up with applicants with expired passport copies
• Performs other duties as assigned.Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.