Descrição
Job Title: Office Coordinator
Job Function: Facilities
Job Type: Permanent
Emp Type: Full time
Location: Uxbridge
Job description
We are looking for an office coordinator to join our team based in Uxbridge. We are looking for someone who has excellent communication and organisation skills
You will be the first point of contact for all clients seeking support and information from Insight. You will assist the Facilities Manager to coordinate and monitor facilities management contracts and support with the administration of the facilities. In addition, you are responsible for the front of house, security, health and safety, record management and the management of external contractors. You will work closely with both internal and external parties and will support the team in ensuring office facilities are fit for purpose and legally compliant.
Main duties:
- Providing a professional and warm welcome to all visitors of Insight; signing in/out guests, issuing security passes, informing relevant parties of arrival, and directing visitors accordingly
- To assist with the coordination of cleaning, waste provision and recycling
- Take an active role liaising with contractors and supervising maintenance and building contractors
- Operating the switchboard, handling general telephone enquiries and pass on messages to where applicable in a timely and efficient manner, ensuring SLA’s are achieved
- Receiving and signing for deliveries, informing appropriate addressees, and to sort and dispatch incoming/outgoing post
- Assisting with travel arrangements including transportation means to and from the offices
- Supporting with the induction and orientation of new hires, which might include the issue of badges, welcome packages, and IT equipment
- Coordination of meeting rooms for the senior management team and clients, ensuring that they are fully functional prior to any scheduled meeting
- Monitoring catering provision, liaising with caterers and clients where necessary
- Supporting with the inventory control of general office supplies by ordering and responding to specific supply requests within a pre-approved budget
Assisting with performing routine inspections of systems and equipment, arranging routine repair work and other work of a general maintenance nature
Skills required:Ability to develop friendly, positive, and supportive working relationships with external and internal customers, and to provide them with excellent service
- Good interpersonal and communication skills with ability to liaise with a wide variety of people
- Excellent attention to detail, problem solving skills and ability to resolve complex issues
- Ability to respond quickly and calmy and transmit confidence and professionalism to clients
- Experience of working within Facilities Management and providing office services
About Insight:
We believe that by giving you the freedom to think big and empower you to reach your full potential, together we will achieve the best outcomes. Along with excellent benefits and a compelling reward package, we offer the opportunity to work in a supportive environment with a high level of autonomy and creativity - there’s a reason our average employee tenure is over 6 years.
In addition to competitive remuneration, we also offer other benefits including the ability to purchase additional annual leave, buy IT products at cost price, anniversary awards, and paid volunteer days to allow you to give back in your local community.
We strive to display our three core values of Hunger, Heart and Harmony every day. They represent and drive who we are here at Insight and by doing so we are doing amazing things. Insight started in a garage in 1988 and it is through harnessing our three core values that two brothers, Eric and Tim Crown, steered Insight to the Fortune 500 company it is today. We are now a global IT Services and Solutions business, passionate about helping customers and the real people who sit behind them.
Application Details:
Insight is an equal opportunity employer and we are committed to achieving diversity and equality within our organisation. We seek out people from diverse backgrounds and encourage you to apply.
Job Types: Full-time, Permanent
Salary: £20,000.00-£23,000.00 per year
Schedule:
- Monday to Friday