Descrição
Responsibilities:
Assists the line manager to organize daily activities and support his team ensuring proper data flow. The incumbent will also be responsible to manage and control memos, manuals, documents, reports and is accountable for collecting, editing, securing, and amending data.
Key Accountabilities & Duties:
- Responsible for the maintenance and review of document management process.
- Responsible to receive, screen, distribute and prioritize all incoming mails both electronic and hard copy.
- Control the distribution of information, documents, new releases and manage the destruction and retrieval of controlled documents.
- Responsible for the correct filing of documents and creating draft documents based on standard templates.
- Monitor and follow-up all official documents for review and approval from appropriate personnel.
- Develop and maintain records and logs of all documents received and control the distribution of information. Ensure secrecy of all vital information handled.
- Accomplish and follow-up on matters requested by the line manager, in a timely manner.
- Abide with PHCC’s document controlling quality standards and regulatory requirements.
- Partner with line manager to understand risks in your area of work, develop a plan on how to mitigate those risks, and develop shared accountability for implementing and evaluating the plan.
- Manage daily/weekly/monthly agenda, book meetings/conferences as directed and take minutes of meetings.
Working Hours - Sunday to Thursday ,7:00 AM to 3:00 PM
Bachelor’s in business administration, or in any other related field.
Job Types: Full-time, Contract
Contract length: 36 months
Salary: QAR5,000.00 - QAR6,000.00 per month
COVID-19 considerations:
Please wear mask, sanitize hands, keep safe distance
Experience:
- document control in healthcare: 3 years (required)