EMPREGO

Executive Assistant to CEO

Tips and Toes Middle East-Dubai, Emirados Árabes Unidos

Organize and maintain CEO agenda for business appointments:

  • Schedule & manage all business meetings.
  • Schedule & manage government or high-profile meetings.
  • Schedule & manage personal appointments.
  • Schedule & manage social events participation.
  • Greet visitors, announce visitors to the concerned department, accommodate visitors.
  • Maintain the meeting / conference room booking calendar.
  • Take & Draft minutes during meetings.
  • Serve as a liaison between CEO and Head of departments to ensure timely follow up & completion of agreed tasks.

  • Managing CEO’s calendars and set up meeting.
    Meetings and Events arrangements:

  • Schedule participation, prepare support documents as per CEO instructions and arrange venue booking and set up for internal and external meetings.

  • Take & Draft minutes during meetings
  • Meeting minutes’ actions follow ups.
    Business trips and personal travel plans
  • Plan, Schedule & Execute the Business trips & Personal Travel Plans.
  • Make the travel arrangements and other bookings (hotel, flight ticket, airport transfer bookings ) for CEO, self and agreed participants.

  • Prepare event report for all events participated.
    Other Tasks:

  • Perform administrative task such as: preparing reports, creating spreadsheets, power point presentations, filing and data entry, word processing for internal and external corporate communication as per CEO, executive management and department heads..

  • Acting as the point of contact among executives, employees, clients and other external partners.
  • Managing information flow in a timely and accurate manner
  • Screen and direct phone calls and distribute correspondence.
  • Organize and maintain the office filing system.
  • Maintaining the current filing and database system, and looking for ways to improve current systems.

Job Types: Full-time, Permanent

Salary: AED16,000.00 - AED20,000.00 per month

COVID-19 considerations:
Wear Mask and Maintain Social Distance.

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Education:

  • Bachelor's (preferred)
    Experience:

  • Executive Assistant: 10 years (preferred)

  • UAE: 6 years (preferred)

Language:

  • English (preferred)
    License/Certification:

  • UAE Driving License (preferred)

  • Executive Assistant Certification (preferred)