Descrição
Minimum Clearance Required to Start:
Not Applicable/None
Role:Under general supervision performs a variety of document control functions for a project or department. Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project. Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.
Responsibilities:
- Document Controller is specifically responsible for management of project documentation, including receipt, distribution (including workflows), tracking, and monitoring of documents using Electronic Documents Management System (EDMS).
Manages the processing of projects documents through all procedural steps in accordance with procedures and guidelines established in the Project Management Plan.
Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals) are satisfactorily met throughout the duration of the project.
Ensures registration of documents, maintenance of databases, logs, transmittals, and other reports as required. Manages data and produces reports from EDMS (Aconex) or through the selected Project Management Information System.
- Assists junior document control staff to ensure effective implementation of project-specific procedures.
- Performs other duties commensurate with functional level and responsibilities.
- Contributes as a team player who is deadline driven and works well with others.
- Performs other responsibilities associated with this position as may be appropriate.
Qualifications & Experience:
- Diploma (or equivalent) and typically 5+ years of document control experience.
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. Assignments will require a working knowledge of EDMS (Aconex). Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.