Executive Administrative Assistance

A successful Executive Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. In this role you will need to work well in a team environment, be able to represent the various managers and professionals that you will support. Professional courtesy, business acumen are necessary in order to deliver flawless work output. You are expected to possess strong inter-personal skills to interact with various executive levels and different lines of businesses. You will need to understand and follow procedures, highlight any gaps, follow processes and techniques to complete assignments in line with the department's activities and goals.
Executive Assistant

As an Executive Assistant in the Johannesburg Wholesale Payments, you will be required to support the SSA Wholesale Payments Manager and team as well as other support function in location. You must be able to demonstrate an advanced high level Assistant skillset including confidentiality, strong work ethic, good time management, resourcefulness, diligence, strong business, and client deliverable focus. All applicants should have a solid EA background and skill set working with senior individuals with a strong degree of flexibility given the demanding nature of this role.

Core Responsibilities:

• Correspondence / Communication
• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority information
• Work cooperatively with the administrative assistants' team, in positive partnership to support each other smoothly
• Meetings / Conference
• Manage the coordination and logistics of both internal and external meetings
• Record and communicate minutes of BEE meetings
• Efficiently administer tasks relating to the Abadali Black Advisory Committee, Abadali EEIP and Abadali Stories
• Events / Presentations
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Assist in editing spreadsheets and presentations, including designing in powerpoint, printing and binding, for both internal and client meetings
• Expense- Travel
• Arrange and coordinate complicated domestic and international travel
• Others
• Lead and coordinate on ad hoc projects as requested
• Perform monthly tasks such as HR training schedule, maintain and update client lists, etc
• Assist with staff/vendor on-boarding and off-boarding, Know Your Client process,
• Assist with various tasks relating to Audit support
• Manage the Contingent Worker clearance of external parties
• Maintain the Record Retention database
• Maintain current organizational charts and Executive Bio's
• Work with other departments on franchise wide initiatives (organisation of townhalls, strategy day, etc.)
• Cover for other assistants in the SSA franchise when necessary

**Essential skills/experience:

• Strong, executive communication style
• Exhibits a positive, common sense and constructive attitude, even in difficult scenarios
• Can demonstrate pro-activity and ownership within a role
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
• Can follow up without prompting and keep one step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
• Has a high level of attention to detail and delivers high quality results
• Is a team player who can build networks and work in partnership at all levels
• Solution orientated
• Is driven and can manage expectations through communicating proactively and often across different hierarchies
• Can quickly grasp the political landscape and key people within the organization
• Strong technical capabilities - solid knowledge of PitchPro or Powerpoint required
• Full competency in diary management
• Expense Management -awareness of Concur an advantage. Focus on cost control initiatives e.g. can champion expense policy, process expenses in a timely manner

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordan