Marketing & Public Relations Coordinator

Job Summary

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The Marketing & Public Relations Coordinator provides general administrative support to the marketing department (including Public Relations).

Key Result Areas_
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• Produce hotel collateral material including rack & fact pieces, brochures, sell sheets, flyers, etc.; develop posters, signage and promotional material for all hotel departments as assigned.
• Assist with the development and implementation of monthly advertising/promotional campaigns for the food and beverage outlets.
• Monitor contra and donation programs including: issuing certificates, updating tracking sheets and monitoring reservations for all contra-advertising programs and media contesting.
• Update (on a monthly basis) internal communication vehicles including reader board advertising, elevator advertising, lobby screens, banquet area, and on-hold messages.
• Provide support to public relations events and photo shoots.
• Ensure listings for various publications are up-to-date and submitted in a timely manner.
• Coordinate distribution of marketing collateral and promotional items to appropriate internal and external audiences.
• Handle miscellaneous requests for departmental (advertising/PR) information.
• Coordinate the operational functions of the department including ordering supplies, booking meetings etc.
• Manage photo library of visuals available for PR and Marketing.
• Maintain and distribute logos and ensure brand specifications are adhered to.
• Manage the daily activities of marketing interns.
• Create, update and maintain landing pages for hotel website
• Maintain relationships with key partners (printers, community organizations, attractions, etc.)
• Monitor media coverage and assist with the writing of press releases and pitches
• Assist with monthly accruals and owner’s reports
• Assist with media visits and FAM groups

Business_
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• Administer Purchase Order procedure (enter purchase order, get appropriate signatures, maintain binder, file copies of backup, monitor spreadsheets of outstanding purchase orders and ensure invoices are processed in a timely manner).
• Assist with coverage of administration reception desk, when required

Customer Satisfaction_
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• Contribute content to social media, media kits and press releases.

Process Improvement/ Productivity_
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• Ensure collateral adheres to hotel quality standards

Requirement

Working Experience_
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• 1-2 years’ experience in an office environment.

Knowledge_
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• Experience with Photoshop and video editing software is an asset

_Education
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• Post-secondary degree/diploma in Marketing, Communications or Public Relations preferred.

-:_Soft Skills__
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• Ability to prioritize and handle multiple tasks in a fast paced environment. Demonstrated initiative and ability to work independently.

Language_
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• Good oral and written communication skills coupled with computer skills.

Physical Requirements_
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• Ability to sit for extended periods.
• Ability to work on a computer for extended periods.

Terms of employment

Full time