Descrição
One of the leading innovative travel tech companies is searching for an experienced and self-driven Office Manager to join our team on a full-time basis! The Office Manager will report to the Chief Executive Officer (CEO) and the wider Executive team to organize and coordinate administration duties and office procedures while maintaining a pleasant work environment and ensuring high levels of organizational effectiveness, communication, and safety.
About the job responsibilities and tasks:
Serve as the point person for office manager duties including:
Maintenance
- Mailing
- Supplies
- Equipment
- Bills
- Errands
- Shopping
- Schedule meetings and appointments for CEO and key meetings for Board, Shareholders and other Stakeholders.
- Take minutes of meetings for key meetings
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage office General & Administrative budget, and ensure accurate and timely reporting
- Manage contract and price negotiations with office vendors, service providers and office lease
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
Requirements:
The Office Manager should possess the following requirements and qualifications:
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint and MS Outlook, in particular)
- Experience with accounting & financial reporting tools (Quickbooks is preferred)
- Hands on experience with office machines (e.g. fax machines and printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Background in start-ups and/or in the media & travel industry, are a plus
- Fluent in English, any additional languages (especially Arabic) are a plus
- A positive attitude who can display an unusual amount of energy & initiative
- Affinity with the tourism/media industry
- Highly self-motivated and able to (self-)learn quickly
- Attention to detail and strong oral and written communication skills
- Must be able to perform in a high-pressure environment, and be able to meet tight deadlines
- Can easily adapt to change in a fast-paced atmosphere
Job Types: Full-time, Permanent
Salary: AED7,000.00 per month