Descrição
Duties and Responsibilities
- Perform the following:
Organization, circulation, and storage of documents;
Set-up and / or maintain an electronic library system for the management of technical documents
Document control for the efficient management of company documentation
Regular project document audits to ensure information on all records is accurate and up to date
Document verification to ensure the accuracy, quality and integrity of documents
Document updates
Support to external audits to insure timely response to documentation requests for auditors
Documents appraisal
Maintaining a tracking facility to enable documents to be updated easily
Checking dispatch documents are accurate
Provides advice on utilization of the document control system
Monitors the effectiveness of project document control standards and procedures, and advise the Project Controls Manager about necessary changes to ensure continuous improvement.
Manages and controls allocated fund and operates within approved parameters
Identifies and implements creative and innovative ideas to continuously improve and sustain business performance
Establishes and maintains effective relationships with all key stakeholders and partners to ensure achievement of business objectives
Coordinates the safety, health and environmental program in area of responsibly
Manages the effectiveness areas of subordinates by setting, monitoring and reviewing performance and taking remedial action as necessary
Desired Experience and Qualifications
Degree in archives and records management, library and information studies, archives administration or similar
Minimum of five years general experience and
Minimum 4 years in an information management environment in construction/engineering
Previous experience as Document Controller in construction, multi-disciplinary engineering environment essential: responsible for the timely, accurate and efficient preparation and management of documents.
The document controller will control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical and projects team.
Excellent time management and meticulous attention to detail.
Excellent written and verbal communication skills in English essential.
A team player with exceptional interpersonal skills.
MUST be willing to live and work in Gaborone, Botswana