Descrição
PLACE OF ASSIGNMENT:JUVENILE JUSTICE AND WELFARE COUNCIL
PLACE OF EXAMINATION AND INTERVIEW:JJWC, #56 MATIMTIMAN STREET, TEACHERS VILLAGE EAST, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A **COMPRESSED FILE:
We wish to inform you that the Juvenile Justice and Welfare Council (JJWC) has one (1) vacant Permanent *position with details as follows:
*ADMINISTRATIVE ASSISTANT II
Salary Grade : 8 (Php 18,998.00)
Item Number : JJWCB-ADAS2-9-2014
Location : Finance and Administrative Division
Reports to : Accountant III
CSC PRESCRIBED QUALIFICATION STANDARDS
Education : Completion of two (2) years studies in college
Training : 4 hours of relevant training
Experience : 1 year of relevant experience
Eligibility : Career Sub-Professional/First Level Eligibility
PREFFERED QUALIFICATIONS
Education : Bachelor’s Degree in Commerce/Business Administration major in Accounting
Training : 8 hours of training on Accounting for Non-Accountants, eNGAS
Experience : 1 year of experience in bookkeeping, accounting
JOB DESCRIPTION
The Administrative Assistant II is responsible for all clerical functions in the Finance and Administrative Division. He/she is expected to assist the Accountant in the preparation of required administrative and financial report. He/she shall also acts as Unit Document Control Officer (UDCO) in the Accounting Unit.
PRIMARY TASKS
- Record documents in database tracking system (DTS) to monitor incoming and outgoing documents;
- Receive and record incoming and outgoing disbursement vouchers including its supporting documents (i.e. PO's, LO, Payroll, Diskettes, MOAs, CAFs', others) to facilitate payment and filing;
- Assign numbers and stamp disbursement voucher and supporting documents for submission of payment;
- Receive and record ATRO to facilitate process of plane tickets;
- Encoding/Journalizing of entry vouchers for the financial reporting of the JJWC;
- Answer queries and follow up of payees regardingall disbursement vouchers received;
- Maintain files of Purchase Orders, CAF, and Payroll as part of annual COA audit;
- Encoding of data for importing to eNGAS;
- Encode matrix of disbursement voucher for taxes withheld from suppliers and dealers;
Prepare Certification of Creditable Tax Withheld from the source; and
Perform other tasks as may be assigned by immediate supervisor, Division Chief, Deputy Executive Director and Executive Director.
JOB OUTPUTS
Recording of incoming and outgoing status of the Disbursement Vouchers
Encoding/Journalizing of entry vouchers for the financial reporting of the JJWC
Application Letter addressed to* Atty. Tricia Clare A. Oco,* Executive Director, JJWC
Comprehensive resume with Job Description and 2x2 I.D. picture
Photocopy of certificate of eligibility/rating/license
Certificate of relevant trainings, learning and development interventions and seminars attended (to be submitted upon schedule of exam and interview)
Copy of duly signed Individual Performance Contract Rating (IPCR)/Summary of Rating of Performance Contract Assessment in the present position, if applicable
Photocopy of Transcript of Records
*_ *Only Qualified applicants will be notified._