EMPREGO

Admin Executive (Facility Management)

Thomson Hospitals Sdn Bhd-Kota Damansara, Malásia

Administrative Services Executive will assume the following roles and responsibilities:

  • Assist to manage Facilities Management’s Helpdesk by tracking, routing and re-directing the problems to the relevant teams
  • Ensure Work Orders are generated for Work Requests received in CWorks. Work orders generated must be duly distributed to technicians for action. Completed work orders must close promptly in CWorks and thereafter, file for record keeping.
  • Monitor the Planned Preventive Maintenance schedule and ensure it is carried out by In-house maintenance team and third party vendors according to the agreed frequency
  • Monitor the validity dates of equipment calibration and arrange with vendor(s) for re-calibration
  • Assist to request quotations from vendors and contractors, and promptly prepare Purchase Requisition for approvals
  • To conduct monthly stock count on the department’s consumable items and ensure high turnover items are replenished when reached minimum level
  • Duly prepare and submit department’s Monthly Report, Quality Objectives (QO) report and Specific Performance Indicators (SPI) report to Superior/HOD and Division Head for approval
  • Verify petrol chits against monthly statement and promptly prepare purchase requisition to initiate payment
  • Monitor Touch N Go top-ups and ensure the top-up receipts are received in order to file for reimbursement
  • Renew company vehicles’ insurance and road tax before their expiry dates
  • Monitor regulatory licenses expiry dates and renew them before their due dates
  • Perform a range of administrative duties including (but not limited to) drafting correspondence, typing, maintaining a filing system, order office stationery to ensure proper inventory, maintaining relevant documentation and to keep well informed of all Company matters - to brief Superior/HOD on a timely basis pertaining this matters.

Job Types: Full-time, Permanent

Salary: RM2,500.00 - RM3,500.00 per month

Benefits:

  • Additional leave
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Schedule:

  • Day shift

Supplemental pay types:

  • Attendance bonus
  • Performance bonus

COVID-19 considerations:
Yes

Education:

  • Diploma/Advanced Diploma (preferred)

Experience:

  • Building Management: 2 years (required)
  • Administrative: 2 years (required)