Creditors Clerk

The main purpose: To perform administrative duties to ensure that creditors' payments (including foreign payments) for CTICC are executed correctly and in good time. Ensures compliance to company procedures and the provisions of the MFMA.

Reporting to the: Senior Creditors Clerk

Duties and Responsibilities will include:
1. Creditors/Accounts Payable

• * Processes supplier invoices*
• Purchase orders receipted
• Purchase order checked and validated against invoice
• Tax compliance in terms of tax invoice and (VAT) tax registration numbers
• Valid order number quoted and /or invoice returned to vendor
• Proof of delivery received
• Pricing on invoices correct
• Invoices captured
• Levels of authority on expenditure validated on expenses
• Process social media invoices paid via the procurement card
• * Reconciles statements received from suppliers*
• Discrepancies investigated and resolved
• Invoices validated against statement
• Ensure that payments are reconciled against vendor statement and supplier ledger
• * Prepares accounts payable documentation for payment*
• Payment list prepared for authorization
• All supporting documents secured, approved and payment run scheduled
• * Investigates queries on supplier invoices*
• Supplier queries resolved or escalated for action
• Purchase order numbers validated
• * Prepares monthly supplier reconciliations*
• Anomalies identified and resolved
• Reconciliation supported by relevant documentation
• Validation of reconciliation items
• Compliance to accounting policies and procedures
• * Prepares payment runs*
• Invoices validated against payment run
• * Prepares and processes payment advices*
• Payments loaded onto the EFT system
• Payments are released and forwarded for signature
• Ensure that payments are allocated to supplier accounts
• Ensure that payment remittances are sent to suppliers after each payment run
• Individual proof of payments printed and attached to recon and supporting documents
• Proof of batch release printed and filed
• Payments prepared for foreign refunds and foreign suppliers
• * Monitors and analyses specific cost centre expenditure*
• Variances per cost centre and per event highlighted
• * Follows up on purchase orders that have not been issued*
• Action taken to facilitate payment to creditors
• * Checks that client has been charged with services rendered*
• Confirmation that all services have been invoiced
• * Processes invoices for sub-contracted services*
• Manual requests for credit notes captured and generated
• Credit notes captured for commissions received
• Costs and commissions calculated

2. Creditors/Accounts Payable

• Prepares and captures all monthly accruals, reversals, general, pre-payments and recurring journals
• Prepares and capture monthly accruals
• Age analysis - follow up on unpaid invoices and discrepancies

3. Cash Management

• Compliance to company procedures
• Prepares cash flow planning
• Compiles schedule of payments to be released to assist the financial accountant with accurate cash forecast
• Monitors bank accounts balances daily
• Inform financial accountant of required amount needed to meet payment obligations
• Communicates positive balances to the financial accountant to facilitate interest income opportunities

Minimum Qualifications and experience:

• Matric with Mathematics and Accounting
• Bookkeeping Certificate or Diploma
• 3 years proven track record in an accounting package
• 2-3 years’ solid creditors clerk experience

Skills and Attributes

• Innovative thinker
• Conflict handling
• Time management
• Hands on - Pragmatic
• Quality driven
• Inspiring personality
• Well groomed
• Ability to spot and resolve problems efficiently
• Planning and organising
• Professionalism
• Attention to detail
• Able to work in a team
• Service Excellence

**The CTICC has adopted a Mandatory COVID-19 Vaccination Policy.