Administration Analyst

Duty Free Dynamics (DFD) is an innovative developer of retail concepts throughout the World Travel Retail channel. We are widely recognized for our expertise in supporting the growth and expansion of world-renowned brands within our extensive global distribution network. We are part of the consumer goods division of a private international conglomerate dating back to 1960.

Position Summary
You will be part of a dynamic and open-minded Administration team, reporting to the Administration Manager.

Responsibilities:

• Purchase Orders and Sales Orders Management: Handle purchase and sale orders, in coordination with sales and purchase managers. Create the corresponding templates to upload and issue all PO and SO, in line with the terms negotiated for each customer and supplier.
• Invoices, Bills and Credit Management: Analysis and registers all bills and item receipts of suppliers. Responsible of the registration of invoices and item fulfillments corresponding to each customer. Prepare all credit notes in favor of customers and suppliers when applicable.
• Collection and Payables Management: Give support to the accounting team regarding all transactions in the AR reports.
• Coordinate and provide details to the accounting team regarding the payment of our supplier’s bills, so we can assure the delivery of merchandise.
• Additional tasks: Create new items “sku” in the system. Follow up on Due Diligence request for vendors and customers approval. Create new vendors and customers in the system. Register intercompany transactions. Coordinate payments for structural expenses. Administrative liaison with internal and external auditors. Perform ad-hoc reports for management when required.

Background
Bachelor’s degree in Accounting, Economics or Finance or equivalent experience
Minimum 2 years of experience within a similar role
English language fluency as a must
Familiar with the accounting cycle: AP, AR, controlling, cash flow, audit, inventory
Working knowledge of MS Office, especially skilled in Excel. Netsuite ERP from Oracle knowledge is an advantage

Salary: From B/.1,400.00 per month

Ability to commute/relocate:

• Panamá, Provincia de Panamá: Reliably commute or planning to relocate before starting work (required)