Administrative Assistant

Equifax is where you can power your possible. If you want to achieve your true potential, chart new paths, develop new skills, collaborate with bright minds, and make a meaningful impact, we want to hear from you.

The Administrative Assistant supports members of the Site Leadership with an array of administrative tasks that includes but is not limited to, managing the agenda, coordinating events, managing the budget of the office, executing the purchase of goods and services, arranging travel and expense reporting. The incumbent should be able to work independently within established guidelines and will make independent decisions regarding planning, organizing, and scheduling work.

What you’ll do:

• Manage the agenda of the appointed members of the Site Leadership team.
• Organize recurrent meetings, coordinate the production of the meeting content, prepare and distribute meeting minutes as well as follow-up with pending items
• Organize the production and execution off-cycle events in line with the event design and allocated budget defined by the group leader.
• Purchase of goods and services for the organization includes creating purchase orders and registering invoices in the corresponding system.
• Establish and maintain the relationship with the travel services provider, coordinate domestic and international travel as required for the supported leader and prepare and submit expense reports on behalf of the executive in a timely manner.

What experience you need:

• High school diploma or equivalent education required
• 3+ years of administrative assistant experience supporting senior management positions in a corporate setting
• Fully bilingual (B2+) in Spanish and English both written and verbal

What could set you apart:

• Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment with little direct supervision
• Ability to communicate and orient multicultural groups of people at different levels of education or knowledge. Must be able to work with individuals at all levels of the organization
• Passionate about planning and executing large meetings and events.
• Skilled in scheduling international travel, global meetings, and appointments.
• Positive and personable with strong interpersonal skills and an upbeat, “can do” attitude
• Exceptional interpersonal skills with a friendly and professional demeanor.
• Ability to motivate and persuade others to meet their work and company objectives/values.
• Team player and self-motivated. Drive and tenacity, deliver on expectations.
• Possess clear and assertive communication skills and a passion to help team members and clients. Excellent presentation techniques.
• A high degree of emotional intelligence, with a passion for inclusion and equality
• Discretion, diplomacy, and excellent judgment
• Calm under pressure, able to cope with time-sensitive and critical tasks in a professional manner
• Advanced proficiency with MS Office Suite or Google Suite
• Fast learner and adaptable.

We offer comprehensive compensation and healthcare packages, on-site doctor, paramedics service 24/7, life insurance, gym facilities, collaborative workspaces, free transportation and parking, subsidized cafeteria, solidarity association, and organizational growth potential through our online learning platform with guided career tracks.

Equifax is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.