HR Officer

Strand Paint and Hardware
- Build It is looking for a dynamic and skilled HR and Payroll Clerk to join their team.

Recruitment, Selection and Induction

• preparation of adverts for vacancies (Drawing up Job descriptions and posting adds on various platforms)
• reference checks - using interview summary sheet and record detail

Onboarding

• Drawing up appropriate employment contracts
• Welcome induction packs to be ready for the first day of onboarding
• Induction training as per induction plan
• contracting trainees, seasonal and permanent appointee’s using the correct contract agreements
• ensure all employees have signed (and understand) an updated code of conduct and disciplinary code

Payroll

• maintaining employee information on time and attendance and payroll systems
• capturing and reconciliation of employee hours daily, weekly and monthly (using the timekeeping system & timesheets)
• capturing / importing of approved employee hours to payroll system and generating transaction lists and payslips
• pay slips distributed on pay day
• payroll reports and monthly payroll system back-ups each month
• Wages - hours calculated according to timesheets, leave allocation and deductions
• Salaries - including timesheets, leave allocation and deductions (retail, admin and management)
• control casual wages
• general administration related to payroll (wage queries, employee information, skills development and employment equity information captured to system for reports)
• Manage time and attendance system

Staff welfare and deductions

• issuing staff clothing to employees as needed
• keep stock levels up to date
• re-order clothing and make sure branding gets done after three quotations is obtained and signed off by management
• administrate fuel claims and fines
• deduction’s reconciled to IOU file and processed to payroll for deduction on due dates

Skills Development

• liaising with management and identify skills shortages and where there is need to improve and discuss training needs with management to develop action plans
• identifying suitable training interventions by accredited training providers
• sourcing quotes per training intervention required
• organizing and conducting internal / external training sessions / workshops for staff where required and in line with company goals / legislative requirements

Employee relations

• consult and advise supervisors, management and staff on Labour relations issues.
• monitor employee adherence to code of conduct and rules and follow up with managers to ensure that the relevant steps are taken to improve / enforce adherence (warnings).

General

• develop, update and implement all HR policies and procedures
• participate in health and safety activities
• assist with workmen’s compensation / accidents claims
• evaluate workforce needs - Analyse the skills and competencies required for each job and update job descriptions in line with the Company’s objectives
• preparation and upkeep of job descriptions (What is expected) for all employees

REQUIREMENTS:

• HR Diploma or equivalent
• 2 years’ experience in a similar role
• excellent clear and positive communication (verbal and non-verbal)
• work well under pressure.
• manage time and prioritise work effectively to meet deadlines.
• accurately follow verbal and written directions from senior management
• Customer-focused attitude, with high level of professionalism and discretion

SALARY: Market related

WORKING HOURS:
Monday - Friday 08:00 - 17:30

This position is based at Strand Paint and Hardware, Strand

Job Types: Full-time, Contract

Job Types: Full-time, Permanent

Salary: R15,000.00 - R18,000.00 per month

Ability to commute/relocate:

• Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)