Descrição
Position: Executive Assistant
Working Hours: Mondays-Fridays 9:00am-5:00pm AT / 8:00pm-4:00am PH Time
PH Holidays off
Salary: USD 900-1500
About the company:
Our company is the heartbeat of women entrepreneurship and creative leadership that develops purposeful inventions for the future of generations to come.
Pairing environmentally mindful practices with empowered business approaches. We were created to be a company that upholds meaningful inventions and evolves categories across multiple industries to become expansive waves of change for individuals and the communities they love.
Summary of position:
We are seeking an experienced Executive Assistant to support the founder of our company.
We are looking for an Executive Assistant. You are a quick learner who will handle the calendars of the executives and coordinate events and meetings. You enjoy working in an energetic environment and streamlining hectic days. You are incredibly organized, a true team-player, and able to build strong relationships with leaders and team members across the organization. You are passionate about cultivating cohesive, inclusive, fun team dynamics in a hybrid work environment. You make it happen and you’re not afraid to be yourself while uplifting those around you.
Responsibilities
- Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
- Help ensure leader is properly prepared and on time for all meetings.
- Follow up and provide reminders on project deadlines and deliverables
- Act as a team expert and go-to person for business related to the team and the leaders you support
- Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
- Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
- Organize space planning and offsite events
- Contribute to leadership meetings by taking notes and tracking action items
- Project management tasks to ensure swift completion of action items while staying on deadline
- Communicate updates to your teams & leaders, connecting the dots across the organization
- Handle sensitive and confidential information on a regular basis
- May work on other tasks and projects as assigned
Requirements:
- 2-3 years relevant experience as an Executive Assistant or Administrative Assistant preferred
- Experience supporting multiple leaders at the same time
- Experience working at a start-up or in a similarly fast-paced environment
- Comfortable with communicating and with ability to build strong relationships with both internal and external stakeholders
- Incredibly detail-oriented - you are an expert at managing logistics, meeting deadlines, & navigating competing priorities
- You are a proactive problem solver who brings a growth mindset to the team
- Experience prioritizing multiple projects
- Experience with Google Workspace
- Strong written, verbal, and presentation skills