Descrição
To perform various types of purchasing activities to meet the requirements of the company in a safe, efficient, economic, auditable, and comprehensive manner
- To manage purchasing processes in the most professional manner: delivering best quality in time and at the optimal cost
- To proactively initiate the improvement of procurement practices
- To mentor members of his/her team
- To successfully prepare, negotiate and administer a broad range of complex, technical, and high value/risk purchases
- To ensure the Project requirements satisfaction to avoid any shortages which expose the Company to operation/production problems
About this role
- Contribute to the issue of the Project Procurement Planning and help to prioritize the purchasing workload
- Prepare Contract Committee documents and participate with project management for the presentation of RTAs
- Inform requesters during the preparation phase, purchase and commitment follow-up as per the E&P supply chain fundamentals
- Work in close collaboration with all stakeholders within the project team and head office
- Contribute to reporting Key Performance Indicators for the purchasing activities
- Use and enrich Market Intelligence information
- Participate to the good use of e-sourcing tools
- Identify or participate to Best Practices, propose Return of Experience to the Head of Purchasing
- Utilize frame agreements FALTC signed by head office and shareholders
- Work in close cooperation with the project teams (engineering, construction, commissioning)
- Handle the reception of purchase requisitions
- Receive and analyze Purchase requisitions
- Finalize the SOW / MTO in duet with the project team
- Use Coconut tool for material change requests when required
- Analyze all Purchase Requisitions (PR) expressed by Partners’ Entities to ensure that adequate material specification, budget authorizations and relative cost centers have been provided to finalize S.O.W
- Propose the bidder lists according to the nature of the requests (PSL, OEM, market situations, as applicable) Controlled
- Group Purchase Requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation
- Answer to tenderers requests for clarification
- Study, compare and evaluate offers to have the most economical and contractual advantageous conditions
- Organize and lead negotiations including Legal qualifications with suppliers associated with award and performance of POs
- Perform commercial evaluation including In-Country Value score where applicable
- Issue RTAs with project team / requester
- Prepare corresponding contractual documents: purchase orders, etc.
- Expedite purchase orders until complete reception and payment:
- Ensure rapid and correct validation of POs
- Follow-up on acknowledgement’s receipt for POs from suppliers
- Follow-up Suppliers’ deliveries in timely manner
- Follow-up of goods receipt until delivery to Company’s warehouse.
- Negotiate and solve all changes leading to amendment
- Clarify discrepancies (NCR) between material received and orders, if any, with suppliers
- Validate invoices in due time. Procurement Engineer expected to proactively resolve disputed invoices, ensure warehouse updates in SAP system with goods receipt in due time.
- Input all purchase data updates (status updates, expediting notes, goods receipt, etc.) in all respective tools (SAP, GEP, MPP) and maintain proper archiving on regular basis.
- Initiate and conclude Frame Agreements and obtain required approval as per C&P Procedure
- Ensure the update of the suppliers database and the input of all purchase data in SAP
- Initiate improvement of purchasing practices, procedures & reference documentation
- Guide and update requesters on through the Purchasing Process in accordance with C&P Procedure and project procedures
- Proactively update project team on the status of PO, contract, delivery of material/service, market situations, supplier challenges.
- Participate in evaluation of suppliers with Partners’ Entities (SQM, meetings, performance evaluation )
- Follow up on team’s and individual Key Performance Indicators
- Use Market Intelligence information, Cost models, target prices, etc.
- Contribute to TAWTEEN (In-country Value) initiatives
- Ensure compliance of the purchasing process with all internal Company’s rules (including NOC Code of Conduct) and all applicable laws and regulation (JV rules, Country laws...)
- Give special attention to safety material to ensure all safety requirements such as testing, certifications, identifications, etc. are fully complied as per company requirements and local government regulations
- Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc., are filed in line with the applicable procedures
- Ensure that all purchasing activities meet audit requirements to minimize any potential partner/audit claims