Accounts Payable Officer

ABM are currently recruiting for a *Full Time/Permanent Accounts Payable Officer *working in the Greater Dublin Area.

Purpose:
To ensure the smooth running of the accounts payable process on a day to day basis by overseeing all incoming invoices and supporting the financial management team. Being the main point of call for creditor issues and being part of the financial management structure within the company. To be innovative and drive forward quality in standards, maintaining excellence and compliance to policy & regulatory requirements at all times.

Who we are?

We at ABM, are a global team of 100,000+ dedicated professionals committed to providing safe and healthy spaces where people live, work, and travel. For over a century, we've been serving communities around the world, delivering exceptional facility solutions to businesses of all sizes.

From schools and commercial buildings to hospitals, data centres, manufacturing plants, and airports, we help keep every space open and operating smoothly. But more than that, we believe in putting people first. We know that safe and clean environments are crucial for everyone's well-being, and we take that responsibility seriously. That's why people everywhere count on ABM to deliver the services they need to thrive.

A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential facility services and forward-looking performance solutions across a wide range of industries - from commercial real estate, healthcare, education, technology and data, manufacturing, pharmaceutical and life sciences and more.

With regional operations based in Dublin, Belfast, and Cork, ABM is home to more than 2,300 team members across the Republic of Ireland and Northern Ireland.

Founded in 1909, ABM serves over 20,000 clients throughout the United States, United Kingdom, Republic of Ireland, and other international locations.

Location:Dublin

Reporting to:Accounts Payable & Sales Ledger Controller

Weekly hours:37.5

Key Responsibilities

Finance

• Process and code all supplier invoices and credit notes to the accounts system.
• Reconcile supplier invoice prices and quantities against purchase order and with signed delivery notes. Where quantities or price variances are found contact supplier and agree corrective action before processing invoices.
• Reconcile purchase ledger supplier balances against creditor’s statements at the end of each month and follow up on differences with the supplier.
• Create a supplier payment list each month ensuring that all suppliers are paid to agreed terms.
• Seek approval for supplier payments and once approved create electronic supplier payment file.
• Cross reference with the Credit Controller to ensure that all sub-contract invoices are processed in both ledgers correctly.
• Manage petty cash for all offices.

Administration

• Provide general administrative assistance to the finance team as required.
• Photocopy subcontract invoices which are rechargeable to customers and pass to Credit Controller.
• Ensure all policies applicable to the role are being complied with and report any exceptions.
• Manage the mobile telephone account including control and issuing of mobile devices and reviewing bills for excess usage.
• Deal with all supplier queries and sales queries efficiently and in timely manner.

Communications:

• Answer all incoming creditor calls, and follow-up queries to a resolution.
• Support the delivery of office reception duties by covering breaks.
• Escalate all issues that you have failed to resolve to your manager

Other:

• Attend training courses and maintain personal development as appropriate.
• Provide cover periodically for reception during lunch & other breaks.
• Any other ad-hoc duties as reasonably requested by a member of the management team.

Skills and Experience

Essential Criteria:

• School leaving standard qualifications in Maths and English; or an appropriate standard to meet the needs of the role.

Desired Qualifications:

• A technical accounting qualification or studying to achieve a qualification.

Desired Experience:

• Experience within the relevant industry, or a similar environment.
• Up to date understanding of legislation relevant to the role.
• Experience working within a results-oriented environment.

Desired Skills:

• IT literate including knowledge of Word, Excel and Outlook.
• Empowerment skills; well-developed influencing skills.
• Good communicator, able to convey information in a clear, simple and warm manner.
• Accomplished problem solver.
• Able to diffuse and handle difficult situations/people.
• Strong attention to detail.
• Ability to consistently meet deadlines.

Attitude and Motivation:

• Confident decision maker under pressure.
• Flexible, reliable, responsible, calm in a crisis.
• Positive and supporting of organisational change.
• Positive attitude to private outsourcing.
• Motivated by