Company Secretary Assistant

In Malaysia, a Corporate Secretary Assistant supports the Corporate Secretary in ensuring the smooth administration of the company's statutory and compliance obligations under Malaysian law. This role involves assisting with the preparation of statutory filings, maintaining corporate records, and ensuring compliance with the Companies Act 2016 and other relevant regulations. Here's a detailed job description for a Corporate Secretary Assistant in Malaysia:

• Statutory Compliance and Filings: Assist in preparing and filing statutory documents with the Companies Commission of Malaysia (SSM), including annual returns, changes in company particulars, and other required filings to ensure compliance with the Companies Act 2016.
• Meeting Preparation and Documentation: Support the organization and preparation of Board, Committee, and Shareholder meetings. This includes assisting with drafting agendas, minutes, resolutions, and circulation of meeting papers.
• Corporate Records Maintenance: Maintain up-to-date corporate records, including registers of directors, shareholders, and company secretaries, as well as minutes of board meetings and general meetings. Ensure secure storage and easy accessibility of these documents.
• Compliance Monitoring: Monitor changes in legislation and regulations relevant to corporate governance and compliance. Assist in ensuring that the company's practices remain compliant with current laws and standards.
• Corporate Governance Support: Support the Corporate Secretary in advising the board on governance principles and compliance with corporate governance requirements. Assist in the review and implementation of corporate governance policies and practices.
• Communication with Stakeholders: Assist in communicating with shareholders, directors, and relevant authorities, including the preparation and distribution of statutory notices, dividends, and other corporate communications.
• Administrative Support: Provide general administrative support to the Corporate Secretary, including scheduling appointments, organizing files, and handling correspondence related to corporate secretarial functions.
• Legal Document Assistance: Assist in the preparation and filing of legal documents as required. Support the Corporate Secretary in ensuring that the company's legal documents are in order and up-to-date.
• Corporate Projects: Support the Corporate Secretary in corporate projects, including mergers and acquisitions, disposals, corporate restructuring, and other corporate exercises, by assisting in the preparation of relevant documents and compliance checks.

Qualifications for a Corporate Secretary Assistant typically include a diploma or bachelor's degree in Law, Business Administration, or a related field. Some understanding of Malaysian corporate law and governance practices is expected, and prior experience in a corporate secretarial role can be advantageous. Key skills include attention to detail, strong organizational abilities, excellent communication skills, and proficiency in office software. The role requires a high level of confidentiality and the ability to work efficiently under tight deadlines.

This position serves as an important support role within the corporate secretarial function, contributing to the effective governance and compliance of the company within the regulatory environment of Malaysia.

Salary: From RM3,000.00 per month

Benefits:

• Professional development

Schedule:

• Monday to Friday

Supplemental pay types:

• Performance bonus

Education:

• Diploma/Advanced Diploma (preferred)

Experience:

• Tax: 2 years (preferred)
• Audit: 2 years (preferred)