Personal Assistant / Studio Manager

WELCOME TO CAUSE & FX!:
Ranked as the 6th fastest-growing company in New Zealand according to The Deloitte Fast 50 awards, Cause and FX has quickly become a leading independent VFX studio in the country. Our studio is celebrated for its dynamic atmosphere and a team of committed artists known for consistently delivering exceptional work. We have gained the trust of major film and TV studios worldwide, working on notable projects such as Midnight at the Pera Palace, Mosquito Coast, and The Lord of the Rings: The Rings of Power, and most recently Twisted Metal. We embrace innovation and state-of-the-art technologies while nurturing the growth and potential of our team. Our mutual commitment fuels our motivation, and we warmly welcome individuals who share the same level of passion and dedication.

THIS OPPORTUNITY:
We are seeking a highly organized and proactive individual to fill the role of Studio Manager and Personal Assistant. This position is pivotal in ensuring the smooth operation of our VFX studio environment and providing high-level administrative support to our Leadership team.

ABOUT YOU:
With extensive experience as a dedicated Personal Assistant and Office Manager, you bring strong organizational skills, expert calendar management, and the ability to anticipate needs. You excel in overseeing office operations, implementing efficient processes, and managing various responsibilities, from project coordination to administrative support. You are eager to contribute your dynamic proficiency to our awesome and creative team, ensuring a well-organized and productive work environment.

THE ROLE:
The following outlines some of the responsibilities associated with this role. Please note that this list is not exhaustive, and additional job responsibilities may apply.

STUDIO MANAGEMENT:

• Efficiently oversee day-to-day studio operations, including supplies, equipment, and facilities, maintaining a tidy and presentable front-of-house area, optimizing the overall workspace for enhanced productivity.
• Implement and communicate in-studio security practices, including the monitoring and maintenance of security cameras.
• Streamline office processes to boost productivity and maintain a professional workspace in collaboration with vendors. Plan and coordinate both in-studio and virtual company events and meetings, overseeing the Event Committee and regular company activities

PERSONAL ASSISTANCE:

• Provide comprehensive administrative support to the Senior Leadership Team, managing calendars and scheduling meetings.
• Serve as the gatekeeper, ensuring efficient use of Executive members' time on critical priorities.
• Prepare meeting agendas, attend meetings, and follow up on action items.
• Proactively manage daily tasks to meet deadlines and assist with special projects as needed.
• Collaborate with HR on employee onboarding and offboarding processes.

Requirements:

• 5+ years experience in office management and personal assistance roles.
• Strong organisational and time management skills with great attention to detail.
• Strong ability to anticipate needs, think critically, and offer solutions to problems with a demonstrated ability to think quickly and clearly under pressure.
• Highly motivated and enthusiastic to tackle any task.
• Ability to handle multiple tasks under strict time constraints.
• You use initiative and work autonomously but will seek assistance where required.
• Proficiency in interacting with individuals of diverse personalities is crucial, as we highly value diversity within our culture.
• A collaborative mindset with a focus on teamwork, transparency and open communication.
• Proficiency in appointment scheduling software such as MS Outlook and G suite. Experience with other Microsoft 365 tools such as OneNote, Teams and Planner would also be desirable.

Benefits

• Join a company that values kindness, curiousity, teamwork, and creativity!
• Interesting, exciting, and varied role within the film and TV industry
• Competitive remuneration
• Ongoing support for professional development
• Social events: Weekly quiz and Fromage Friday
• At Cause & FX we promote a culture that celebrates diversity and inclusiveness, not just because it’s the right thing to do, but because it makes us stronger, more creative and ultimately better at what we do. At Cause and FX everybody’s welcome_