Receptionist Office Admin [menara 1 Sentrum]

Position: Receptionist cum Office Administrator
Salary Offer: RM 2,600
Office based: Menara 1 Sentrum, Kuala Lumpur
12 months contract

Reception Duties

• Answer and transfer incoming calls
• Manage courier services
• Distributes all the letters letter box LG
• Attend to visitors. Ensure all visitors are registered. Ensure hosts are notified of visitor’s arrival
• Access cards management to Office
• Be a good host to visitors and guests - food & drinks arrangement.
• Generates the Guest Wi-Fi password for their guests.
• Update contact list regularly

Office Facility Support

• Manage Facilities of office: aircond, work permit in office, toilets, cleanliness, office plants, pest control, coffee machine, lighting, fire extinguisher etc.
• Manage pantry and stationeries supplies.
• Work with building management, contractors in maintenance of office facilities
• Support implementation of internal occupational health & safety initiatives
• Source for quotations and seek stakeholders’ approval on minor office facilities improvement
• Ensure cleanliness and tidiness of office area (within office and around office area)
• Report malfunction facilities to building management or seek repair or maintenances from relevant vendor

Admin Support:

• Weekly Lunch Ordering for office and for meetings
• Business Cards, Festive Greeting cards ordering
• Hotel and Taxi booking for guests
• Help P&O with new hires on-boarding preparation
• Support in major festive celebrations in office
• Supervise cleaning ladies

Finance Support:

• Help finance with ICE and PO Scanning, invoices and PO creation
• Follow up on payment to relevant vendors on office supplies

Quality Support:

• Screen of mails in common mailbox and direct to relevant stakeholders daily

Others:

• Support ad-hoc requests
• Compliance with company principles and internal legal laws and to defend company interests. Nevertheless as a requirement of the business ethics; to defend the confidentiality of company’s as well as the patients’ secrets, business plans, ideas and strategies against third parties

Requirement:

• Minimum 3 years of experience in clerical and office administration work
• Fluent in written and spoken English
• Takes initiatives and willing to learn
• Have good ability to multi-task, proactive in identifying solutions to problems, work independently and communicate well with stakeholders

Job Types: Full-time, Contract
Contract length: 12 months

Salary: Up to RM2,600.00 per month

Benefits:

• Health insurance

Schedule:

• Day shift

Application Question(s):

• Can start immediately?

Education:

• Diploma/Advanced Diploma (preferred)

Experience:

• Receptionist: 3 years (preferred)

Language:

• English (preferred)